Accounts Receivable Specialist

4 weeks ago

Tanauan, Philippines Buscojobs Full time

Accounts Receivable Specialist Schedule: Monday - Friday, 9:00 AM - 6:00 PM EST Type: Full-Time, Remote About the Role: We are seeking a detail-oriented Accounts Receivable Specialist with hands-on experience in managing invoicing, vendor setup, and collections. In this role, you will own end-to-end AR processes, ensuring accuracy, compliance, and timely payments. You will also serve as a key liaison between internal teams and client AP / vendor management teams, maintaining efficient workflows and meeting deadlines. Responsibilities: Vendor Systems & Setup Manage vendor setup in Coupa, Ariba, Jaggaer, etc. Complete supplier registrations, tax forms (W-9 / W-8), banking details, compliance questionnaires, and insurance certificates. Maintain vendor master data and track messages, rejections, and updates. Invoicing & Approvals Create and submit PO / non-PO invoices, including PO flips and SOWs / timecards. Resolve invoice exceptions and monitor approval / payment status. Partner with approvers to clear holds, credits, and disputes. Accounts Receivable & Collections Monitor AR aging, send dunning notices, and schedule follow-ups. Reconcile payments, remittances, short-pays, and chargebacks with documentation. Escalate and coordinate dispute resolutions across teams. Vendor & Internal Coordination Act as main contact for buyer AP / vendor management teams. Support Sales, Customer Success, and Delivery teams with approvals, documentation, and proof-of-service. Process & Reporting Maintain SOPs and checklists for vendor submissions / renewals. Provide weekly reporting on DSO, invoice cycle time, exception rates, and collections progress. Qualifications: 2-5+ years of experience in Accounts Receivable, Vendor Management, or Finance Operations, ideally within services or SaaS. Proficient in supplier registration, PO workflows, invoicing, and exception handling. Strong organizational skills, with the ability to manage multiple submissions and meet deadlines. Solid Excel / Google Sheets skills; experience with accounting systems (QuickBooks, NetSuite, or Xero) is a plus. Clear and professional written communication skills for AP correspondence and collections. #J-18808-Ljbffr

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