Accounting Analyst

Overview

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• Graduate of B.S Accountancy or atleast Accounting related Course.

• Can work under pressure.

• Willing to work overtime.

The position will be responsible for the following:

1. Timely and accurate posting of Collections and other AR related transactions.

2. Responding to queries from client (Sales, Logistics, Finance) employees

3. Timely and accurate processing/preparation of other required reports by the client.

4. Perform other clerical tasks that maybe assigned from time to time.

• A. Receiving of Documents
  • 1. Receive details of collections with attachments from Client/Third Party Collectors/Customer's portal/Third Party Portal (e.g. deposit slips, remittance advise, provisional receipt, details of collections, invoices, trade returns document, debit memo, certificate of withholding tax, etc.).
  • 2. Encode all received documents in the database monitoring.
  • 3. Scan documents and save in shared folder.
• B. Posting of Collections
  • 1. Generate AR Aging Report from SAP.
  • 2. Prepare upload template (AR clearing of open items).
  • 3. Analyze and validate customer's deduction and shortpayments.
  • 4. Check if the collection is covered with validated deposit slip/credited to the bank account.
  • 5. Review accuracy of upload file template prior to uploading/posting in SAP.
    • a. Total amount of payment per validated deposit slip/credit to bank account vs. the official receipt.
    • b. Accuracy of entries and formats of encoding requirements of the client.
    • c. Accuracy of customer code and invoice number paid
  • 6. Indicate SAP document number on the official receipt/remittance advise/deposit slip.
  • 7. Update database monitoring to encode the SAP document number.
• C. Preparation of Request for Credit Memo (RFCM)
  • 1. Prepare RFCM.
  • 2. Ensure accuracy of the details indicated on the RFCM.
  • 3. Attach the required documents on the RFCM.
  • 4. Encode RFCM details in the database monitoring
  • 5. Forward the RFCM to AR Checker, AR Team Leader and Program Manager for review and signature.
  • 6. Scan signed RFCM and supporting documents and upload the scanned copy in the shared folder.
  • 7. Prepare transmittal slip and forward RFCM to client for approval.
  • 8. Update the database monitoring to encode the date of transmittal to client.
  • 9. Scan acknowledged transmittal slip and file the physical copy of transmittal slip.
• D. Posting of approved Request for Credit Memo (RFCM)
  • 1. Upon receipt of approved RFCM, update the database monitoring to encode the date of receipt of approved RFCM.
  • 2. Scan approved RFCM.
  • 3. Post RFCM in SAP.
  • 4. Ensure accuracy of posting by checking the following:
    • a. Amount of transaction posted is in agreement with the amount of credit memo.
    • b. Required entries and encoding formats.
  • 5. Indicate SAP document number on the RFCM.
  • 6. Update database monitoring to encode SAP document number and posting date.
  • 7. Forward posted RFCM to AR checker for review.
  • 8. Upon receipt of RFCM from AR Checker, file RFCM with supporting documents for transmittal to client.
• E. Review of Certificate of withholding tax
  • 1. Upon receipt of CWT, review and validate to check if BIR compliant.
  • 2. Coordinate with the Sales Account Specialist if with exception for correction of the customer.
  • 3. Scan compliant CWT and encode in the database monitoring.
  • 4. Forward physical copies of CWT to assigned ProSync Accounting Analyst.
• F. Reporting
  • 1. Prepare weekly and monthly Aging Report. Ensure accuracy of tagging of shortpayments/floaters in compliance with the agreed format.
  • 2. Prepare other reports required by client.
• Job Segment: ERP, SAP, Database, Clerical, Accounting, Technology, Administrative, Finance