Executive Assistant
1 week ago
Overview
Job Title: Executive Assistant
Location: Clark, Pampanga, Cebu City, Tarlac City
Shift: 9:00PM - 6:00AM (Monday-Friday)
Work Arrangement: Onsite
About the RoleThe Executive Assistant will be responsible for day-to-day tasks such as intake of new cases, managing schedules, coordinating meetings, handling correspondence, client relationship management, labor market research, job posting research, and assisting with general office duties.
About You- Ability to manage up to 25 projects/cases per month from start to completion
- New case intake, Send out invoices and Fee Agreements and follow up to assure completion
- Set up Google Folder for each case
- Set up each case in Trello
- Send e-mails to attorneys, paralegals, clients, and people we are evaluating with efficiency and accuracy
- Coordinate schedules and meetings
- Coordinate Partners' hearing/testimony schedules and payments
- Adhere to strict deadlines
- Strong organizational and time management skills
- Proficiency in Google Workspace and Microsoft Word
- Excellent communication and interpersonal abilities
- Ability to prioritize tasks and work efficiently
- Attention to detail and accuracy
- Experience with data entry and office management procedures
- Knowledge of basic accounting principles
- High school diploma or equivalent required
- Highly preferred, but not required:
- Experience with HubSpot and Trello
- Experience with Calendly
- Experience with Quickbooks Online
- Experience using Chat GPT
- Background as a Legal Assistant and/or Paralegal
- Bachelor’s degree
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