Executive Assistant

24 hours ago

Morong, Philippines TOA Global Full time

Overview

Executive Assistant at TOA Global Clark Freeport and Special Economic Zone, Central Luzon, Philippines. Location: Clark, Pampanga, Cebu City, Tarlac City. Shift: 9:00PM - 6:00AM (Monday-Friday). Work Arrangement: Onsite.

Responsibilities
  • Intake of new cases
  • Manage schedules and coordinate meetings
  • Handle correspondence and client relationship management
  • Labor market research and job posting research
  • Assist with general office duties
About You / Qualifications
  • Ability to manage up to 25 projects/cases per month from start to completion
  • New case intake; send out invoices and fee agreements and follow up to assure completion
  • Set up Google Folder for each case; set up each case in Trello
  • Send emails to attorneys, paralegals, clients, and evaluative recipients with efficiency and accuracy
  • Coordinate schedules and meetings; coordinate Partners\' hearing/testimony schedules and payments
  • Adhere to strict deadlines
  • Strong organizational and time management skills
  • Proficiency in Google Workspace and Microsoft Word
  • Excellent communication and interpersonal abilities
  • Ability to prioritize tasks and work efficiently
  • Attention to detail and accuracy
  • Experience with data entry and office management procedures
  • Knowledge of basic accounting principles
  • High school diploma or equivalent required
Preferred (not required)
  • Experience with HubSpot and Trello
  • Experience with Calendly
  • Experience with QuickBooks Online
  • Experience using ChatGPT
  • Background as a Legal Assistant and/or Paralegal
  • Bachelor\'s degree
Job Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Administrative and Support Services and Executive Search Services
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