
Executive Assistant
4 weeks ago
Overview
Executive Assistant at TOA Global Clark Freeport and Special Economic Zone, Central Luzon, Philippines. Location: Clark, Pampanga, Cebu City, Tarlac City. Shift: 9:00PM - 6:00AM (Monday-Friday). Work Arrangement: Onsite.
Responsibilities- Intake of new cases
- Manage schedules and coordinate meetings
- Handle correspondence and client relationship management
- Labor market research and job posting research
- Assist with general office duties
- Ability to manage up to 25 projects/cases per month from start to completion
- New case intake; send out invoices and fee agreements and follow up to assure completion
- Set up Google Folder for each case; set up each case in Trello
- Send emails to attorneys, paralegals, clients, and evaluative recipients with efficiency and accuracy
- Coordinate schedules and meetings; coordinate Partners\' hearing/testimony schedules and payments
- Adhere to strict deadlines
- Strong organizational and time management skills
- Proficiency in Google Workspace and Microsoft Word
- Excellent communication and interpersonal abilities
- Ability to prioritize tasks and work efficiently
- Attention to detail and accuracy
- Experience with data entry and office management procedures
- Knowledge of basic accounting principles
- High school diploma or equivalent required
- Experience with HubSpot and Trello
- Experience with Calendly
- Experience with QuickBooks Online
- Experience using ChatGPT
- Background as a Legal Assistant and/or Paralegal
- Bachelor\'s degree
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Administrative
- Industries: Administrative and Support Services and Executive Search Services
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