Analyst / Senior Analyst - Vendor Management
4 weeks ago
Overview
Job Title
Analyst / Senior Analyst - Vendor Management
Job Description Summary
The Vendor Management Analyst is responsible for overseeing the vendor management process, including coordination of collection of, and verifying contact detail changes, payment updates, and ownership changes. This involves interacting with vendors to obtain necessary documents and enrolling them in the client7s system. The role ensures that the vendor records are up-to-date, and process payment holds to enable timely processing.
Job Description
About the Role:
- Review and validate all Landlord change requests for notice addresses, points-of-contact, payment addresses, and ownership changes.
- Ensure accuracy of Landlord/vendor details entered into the system. Ensure compliance with internal vendor management policies and procedures.
- Work directly with Landlords to obtain necessary documentation and proactively enroll them in the EFT process and/or update their details on the system.
- Cost Control: Ensure that invoices are appropriately validated, reviewed, and processed in accordance with lease agreements and internal protocols. Facilitate collection of proper back-up documentation to support charges.
- Operating Expense Reconciliation: Perform full lease audit functions, processing all reconciliations submitted to audit escrows previously paid. Conduct audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents.
- Bachelor7s degree required
- Minimum of 3-5 years of work experience -- procurement, supply chain, vendor relationship management. Relevant experience in invoice processing, expense reconciliations and real estate will be additional advantage.
- Proficient in using lease administration and EFT/ERP /financial software. Highly proficient in MS Office tools with good presentation skills.
- A motivated team player who can support a multi-regional and diverse team. Must be able to engage others effectively in a matrix organization environment 10 up, down, laterally, and through.
- Ability to solve advanced problems and deal with a variety of options in complex situations.
- Being part of a growing global company.
- Career development and a promote from within culture.
- An organization committed to Diversity and Inclusion
We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.
We have a vision of the future, where people simply belong.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.
We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.
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