Junior Event Coordinator

2 weeks ago

Taguig, Philippines Trinity Outsourcing Solutions Full time

Overview

The Ortus Club is a B2B marketing company specializing in virtual and in-person knowledge-sharing discussions. Our experienced team runs approximately 50 events a month, bringing together senior executives and thought leaders across various industries. We operate as a young, multicultural team with offices in the Philippines, Italy, and Kosovo.

Role: Event Coordinator (BGC, Taguig — hybrid). Work arrangement balances onsite collaboration at our BGC office with the flexibility of working from home. Schedule: 10 AM - 7 PM PHT.

Responsibilities
  • Event Coordination & Execution: Support end-to-end logistics for events (roundtables, masterclasses, summits); assist in timelines, checklists, and logistical documents; coordinate day-of-event tasks (vendor arrivals, registration, on-site setup); ensure timely communication with vendors and internal teams; support post-event debriefs with feedback and reports.
  • Vendor & Venue Management: Conduct initial venue/vendor research; assist with quotes, vendor trackers, and documentation; maintain vendor and venue databases; process receipts, invoices, and post-event paperwork accurately and on time.
  • Quality Assurance & Brand Experience: Execute tasks in line with Ortus quality and branding standards; assist with checklists; gather event feedback and support post-event summaries.
  • Innovation & Expertise: Stay aware of trends in events, venues, and logistics; suggest upgrades to processes or vendor options; learn Ortus event protocols and build logistics knowledge.
  • Budget Ownership & Efficiency: Verify and track receipts and documentation for event materials (AV, prints, gifts, F&B); track expenses in budget trackers; ensure vendor quotes and invoices align with budgets; coordinate with Finance for payments and documentation.
Qualifications
  • At least 1 year of proven experience in event coordination or related administrative role with a focus on logistical planning and execution.
  • Strong organizational and time-management skills; ability to manage multiple tasks and deadlines.
  • High attention to detail for tracking expenses, managing vendor paperwork, and ensuring event timelines are followed.
  • Excellent communication and interpersonal skills to coordinate with internal teams, external vendors, and global partners.
  • Experience with vendor management: researching, gathering quotes, maintaining a vendor database.
  • Proficiency in administrative tasks: managing invoices, processing receipts, maintaining accurate records.
  • Comfortable working in a hybrid environment with in-office and remote work; strong self-discipline and ability to work independently.
  • Ability to adapt to and navigate a multicultural team environment and global business communication.
Why You Should Join The Club
  • Government benefits + 13th month pay
  • HMO (upon regularization)
  • Paid leaves + other allowances (on day 1)
  • Company equipment (Macbook Air) and welcome kit
  • Monthly performance appraisal during the first 6 months, then quarterly
  • Anniversary bonus
  • Team hangouts and company-wide events
  • Team clubs and perks (wellness, fitness, finance)
Location & Employment
  • BGC, Taguig (hybrid)
  • Seniority level: Entry level
  • Employment type: Full-time
  • Industries: IT Services and IT Consulting

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr

  • Junior Event Coordinator

    4 weeks ago

    Taguig, Philippines Trinity Outsourcing Solutions Full time

    Overview Trinity Outsourcing Solutions connects talented professionals with dynamic career opportunities worldwide. As a trusted HR partner, Trinity offers pathways for skilled individuals to work in roles aligned with their expertise and support their career advancement. We foster a supportive, growth-focused environment with hands-on experience and...

  • Junior Event Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines Trinity Outsourcing Solutions Full time ₱300,000 - ₱600,000 per year

    Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment,...

  • Senior Event Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines Trinity Outsourcing Solutions Full time ₱900,000 - ₱1,200,000 per year

    Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment,...

  • Senior Event Coordinator

    2 weeks ago

    Taguig, Philippines Trinity Outsourcing Solutions Full time

    Overview Join to apply for the Senior Event Coordinator role at Trinity Outsourcing Solutions Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and...

  • Event Coordinator

    2 days ago

    Taguig, Philippines Themonsterph Full time

    Location: BGC, Taguig City (Hybrid) Employment Type: Full-time Level: Experienced (Individual Contributor) Job Description Monster Live Productions is looking for a highly organized and proactive Event Coordinator to join our dynamic team. As an Event Coordinator, you’ll play a key role in planning and executing a wide range of live events—from corporate...

  • Event Coordinator

    2 days ago

    Taguig, Philippines The Ortus Club - Executive Knowledge Sharing Full time

    Drive data-powered digital strategies and campaigns that amplify our global executive events. Join an international team shaping how business leaders connect, learn, and grow. About Us The Ortus Club is a leading international event marketing firm specialising in executive knowledge-sharing roundtable discussions. Our sessions — delivered virtually and in...

  • Event Coordinator

    5 days ago

    Taguig, National Capital Region, Philippines The Ortus Club - Executive Knowledge Sharing Full time ₱900,000 - ₱1,200,000 per year

    Taguig, BGC (Hybrid) 10 AM – 7 PM PHTDrive data-powered digital strategies and campaigns that amplify our global executive events. Join an international team shaping how business leaders connect, learn, and grow.About UsThe Ortus Club is a leading international event marketing firm specialising in executive knowledge-sharing roundtable discussions. Our...

  • Event Coordinator

    2 weeks ago

    Taguig, Philippines IQVIA Full time

    Overview IQVIA Medical Communications is looking for an Event Coordinator supporting participant experience in our interactive and captivating clinical trial training, whether virtual or face-to-face. The team of Event Coordinators supports the Event Project Manager in successfully delivering our global events. Collaborating with our Project Managers,...

  • Event Coordinator

    4 weeks ago

    Taguig, Philippines IQVIA Full time

    Overview IQVIA Medical Communications is looking for an Event Coordinator to support participant experience in clinical trial training, across virtual and in-person formats. The team supports the Event Project Manager in delivering global events. Collaborating with Project Managers, the Creative/Writing/Editing team, Senior Venue Coordinators, and Finance...

  • Events Coordinator

    2 weeks ago

    Taguig, Philippines Autohub Group Full time

    Events Coordinator Autohub Group Salary: ₱15-20K (Monthly) On-site - Taguig Experience: No Exp Required Employment Type: Full-time Education: Bachelor Job Description Benefits Government Mandated Benefits: 13th Month Pay, Employee Loan, Pag-Ibig Fund, Paid Holidays, Philhealth, SSS/GSIS Insurance Health & Wellness: Disability Insurance Professional...