Project Design Assistant

Overview

We’re a collaborative, growth-driven team that values clear communication, efficient processes, and people who enjoy taking initiative. With the right tools and support, we empower each of our team members to do their best work—and see the real impact they make.

We’re on a mission to become the go-to partner for premium door solutions in the high-end residential market.

Now, we’re looking for a Project Proposal Coordinator/Estimator to support this mission by joining our operations team. In this key role, you’ll bring structure, accuracy, and a personalised touch to each proposal—helping us deliver a seamless client experience from initial enquiry through to submission.

You’ll be working on bespoke, design-led projects, ensuring proposals meet both technical specifications and client expectations.

This role is ideal for someone who’s calm under pressure, highly organised, and passionate about excellent customer service.

What you\'ll do:

• Manage the proposal process from first enquiry to final submission
• Review RFPs, door schedules, and architectural drawings (full training provided)
• Use pricing tools to prepare accurate estimates and cost breakdowns
• Gather and integrate supplier quotes quickly and accurately
• Draft, format, and proofread professional proposal documents
• Ensure all submissions meet project and client requirements
• Maintain a well-organised library of templates, proposals, and materials
• Keep CRM records accurate and up to date
• Respond promptly to queries and coordinate with internal teams
• Collaborate with sales, suppliers, and other departments to deliver timely, aligned proposals
• Identify value-engineering opportunities to support our profit targets
• Stay on top of deadlines and contribute to continuous process improvements

What you\'ll bring:

• A customer-first mindset and a strong sense of teamwork
• Clear and confident communication—written and verbal
• A calm, focused approach under pressure
• Strong attention to detail and excellent organisational skills
• Proficiency in Microsoft Outlook, Word, and CRM systems
• A proactive attitude and the ability to manage multiple priorities

Non-negotiable skills & requirements:

• Minimum of 2 year’s experience in estimation or a related role
• Proficiency in Microsoft Excel and familiarity with basic estimation software
• Ability to manage time effectively and adapt to project demands

Benefits and perks:

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees\' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We\'re passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

Award-winning Culture : We\'re committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

Invest in You : We support your development through comprehensive training programs, mentoring and opportunities for career advancement

Thrive as an Individual : We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

• To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. Please use a clean, distraction-free background and speak clearly and articulately.

Additional benefits

• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Endless opportunities for career advancement
• In-house psychiatrist available to support employees\' well-being
• International career growth and connections
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays
• Mental Wellness Employee Assistance program through Lifeworks
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes
• Top notch workplace with first class VIP lounge and game rooms
• Unlimited cash incentives for hired referrals
• We set you up for success with a company-provided PC/Laptop and fiber internet connection