Procurement Specialist

Position Overview We are seeking a detail-oriented Procurement Specialist to own our complete procurement lifecycle and drive operational excellence in equipment sourcing and vendor management. This role eliminates procurement-related project delays while achieving significant cost savings through professional vendor relationship management. Why This Role Matters: You'll be the procurement expert ensuring our technical teams have everything they need to deliver exceptional client service, while optimizing costs and eliminating delays that impact project timelines. This is a foundational role in our lean operations model supporting growth to 20 employees. Responsibilities Complete Procurement Lifecycle Management Vendor Relationship Management: Build and maintain strategic relationships with IT equipment and software vendors Purchase Order Processing: Handle all equipment ordering with accuracy and timeline coordination Cost Optimization: Negotiate pricing, terms, and contracts to achieve 10-15% cost reduction target Inventory Coordination: Track orders, delivery schedules, and equipment deployment timelines Quality Control: Ensure all equipment meets specifications and arrives on schedule Project Equipment Coordination Timeline Integration: Coordinate equipment delivery with Service Delivery Manager and project schedules Site Logistics: Manage delivery scheduling and coordination for client site installations Technical Specifications: Work with technical team to ensure equipment meets project requirements Emergency Sourcing: Handle urgent equipment needs and expedited delivery requirements Installation Support: Coordinate equipment availability with field technician schedules Financial Management & Reporting Project Cost Coordination: Work with Service Delivery Manager on project budget tracking and cost management Finance Interface: Coordinate billing information, invoice details, and procurement costs for accurate client billing Budget Tracking: Monitor procurement spending against project budgets and provide cost analysis to project managers Warranty Management: Track warranties, service agreements, and vendor support terms for asset management Performance Metrics: Report on vendor performance, cost savings achievement, and delivery accuracy to Service Delivery Manager Return Processing: Handle equipment returns, replacements, and warranty claims with proper financial documentation Cost Analysis: Identify trends and opportunities for further cost optimization and report to management Qualifications Required Experience Procurement Background: 2+ years in procurement, purchasing, or supply chain management IT Equipment Knowledge: Understanding of servers, networking equipment, workstations, and software licensing Vendor Management: Experience building relationships with suppliers and negotiating terms Project Coordination: Ability to coordinate deliveries with project timelines and requirements Detail Orientation: Strong attention to accuracy in orders, specifications, and documentation Technical Competencies IT Hardware Familiarity: Basic understanding of business technology equipment and specifications Software Licensing: Knowledge of Microsoft, security, and business application licensing models Procurement Systems: Experience with purchasing software, vendor portals, and order management Microsoft Office: Proficient in Excel for tracking, reporting, and analysis Communication Tools: Comfortable with email, chat, and video conferencing for vendor coordination Professional Skills Negotiation: Ability to negotiate pricing, terms, and delivery schedules with vendors Problem Solving: Analytical approach to sourcing challenges and logistics coordination Communication: Professional written and verbal communication for vendor and internal coordination Organization: Strong organizational skills for managing multiple orders and vendor relationships Time Management: Ability to prioritize urgent needs while maintaining ongoing procurement activities Key Vendor Relationships You'll be working primarily with: Hardware Vendors: Lenovo, HP, Dell, Cisco for servers, workstations, and networking equipment Software Providers: Microsoft, security vendors, and business application providers Specialty Equipment: UPS systems, security hardware, and specialized technology equipment Local Partners: Regional distributors and logistics providers for efficient delivery Support Vendors: Extended warranty providers and technical support services Preferred Qualifications Experience in IT services, MSP, or technology consulting environment Background with Lenovo, Cisco, Microsoft, and other major IT vendor relationships Familiarity with logistics and supply chain management Experience with international procurement and delivery coordination Certification in procurement or supply chain management Terms & Benefits Employer: An MSP company located in Las Vegas, Nevada Work Set up: Remote Working Schedule: Pacific Standard Time Salary: Php 55,000 - Php 66,000 Benefits: 13th Month Pay HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period) Personal Time Off (After a 90-day probationary period) #J-18808-Ljbffr