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Document Controller

4 weeks ago

Taguig, Philippines Maseholdings Full time

SPECIFIC DUTIES AND RESPONSIBILITIES

  • Obligations and Contracts
  • Assist the Compliance Team Leader in facilitating the contracts.
  • Monitor the contracts.
  • Legal Services
  • Lead the notarization of legal documents.
  • Corporate Books and Records Management
  • Facilitate corporate updates and filings with government agencies and regulatory bodies.
  • Corporate Library
  • Document scanning, filing, monitoring, and releasing upon approval of the Compliance Specialist II.
  • Organize and ensure proper labeling of documents.
  • Ensure that sensitive and confidential documents are protected and stored securely.
  • Apply library science principles such as classification, tagging, and indexing of documents for easy retrieval.
  • Track document revisions, ensuring the most up-to-date version of each document is available and distributed.
  • Prepare the monthly Corporate Library Summary.
  • Regulatory Support and Governance
  • Support the Compliance Specialist II in ensuring the Corporation meets all regulatory requirements, including:
  • Primary Regulatory Compliance
  • Secondary Regulatory Compliance
  • Financial Compliance
  • Permits and Licenses
  • LCO Compliances
  • Attend trainings and seminars.
  • Assist in preparing regulatory compliance report submissions to relevant government agencies.
  • Supplies, Funds & Tools
  • Support the preparation of monthly office supplies.
  • Request branded corporate materials when needed.
  • Request transportation funds.
  • Request funds for representation.

QUALIFICATIONS:

  • Bachelor's degree in Library Science, Information Management, Records Management, Business Administration, or a related field.
  • 1-2 years of experience in document control, records management, or a similar role; candidates with experience in library science or information management are preferred.
  • Experience working with document management systems and electronic filing systems.
  • Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.
  • Proficient in setting up document access permissions.
  • Willing to travel between different LGUs or Government Agencies.
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