Facilities Coordinator

3 weeks ago

Taguig, Philippines JLL Full time

JLL Taguig, National Capital Region, Philippines

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JLL Taguig, National Capital Region, Philippines

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Role And Responsibilities
OVERALL ROLE
The Facilities Coordinator will assist the Facilities Manager/ Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and help desk. The Facilities Coordinator is also required to provide administrative support to the team.
Major Responsibilities
Client/ Stakeholder Management
Provide superior customer service to meet on site client's expectations
Procurement & Vendor Management
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)
Assist in the procurement of vendors and services as required
Finance Management
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders in JDE
Health & Safety Management
Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed
Site Operations Management
Assist in the implementation of Industry Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Seek ways to constantly reduce costs and improve operational standards
Maintain premises in neat and good working condition at all times
Maintain duplicate office keys in good order
Assist with receptionist coverage from time to time
Provide FM support for meeting room bookings where required
Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock
Risk Management
Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies Achieve Key Performance Indicators and Service Level Agreement targets

Seniority level

Seniority level Entry level

Employment type

Employment type Full-time

Job function

Job function Management and Manufacturing

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