Transaction Coordinator/Assistant

2 weeks ago

Calamba, Philippines RemoteVA Full time
Overview

Transaction Coordinator/Assistant (for an agent/broker) — We are seeking a detail-oriented and highly organized Transaction Coordinator/Assistant to support our real estate agent/broker in managing transactions, ensuring compliance, and providing top-notch customer service to clients. The ideal candidate is proactive, tech-savvy, and has experience in real estate transaction coordination.

Compensation

$7,200.00/yr - $7,800.00/yr

Responsibilities
  • Manage real estate transactions from contract to closing, ensuring all deadlines and requirements are met
  • Prepare, review, and submit real estate contracts, disclosures, and agreements
  • Coordinate with buyers, sellers, title companies, lenders, inspectors, and other stakeholders
  • Track key deadlines and ensure all necessary paperwork is completed on time
  • Schedule inspections, appraisals, and closings while keeping all parties informed
  • Maintain accurate transaction records in CRM and transaction management software (e.g., Dotloop, Skyslope, DocuSign)
  • Ensure compliance with real estate laws, brokerage policies, and contract requirements
  • Assist with listing coordination, including uploading property details to MLS and marketing platforms
  • Provide administrative support to the agent/broker, including email management, client follow-ups, and data entry
  • Keep clients informed and provide exceptional customer service throughout the transaction process
Qualifications
  • Experience in real estate transaction coordination, administrative support, or assistant roles
  • Knowledge of real estate contracts, escrow, title processes, and compliance requirements
  • Proficiency in MLS, CRM systems, DocuSign, Dotloop, Skyslope, Google Workspace, and Microsoft Office
  • Strong attention to detail, organization, and time management skills
  • Excellent communication and customer service abilities
  • Ability to work independently, prioritize tasks, and meet deadlines
  • Familiarity with real estate marketing tools and social media (preferred)
Benefits
  • Purely work-from-home
  • Night Shift (EST)
  • Weekly pay
Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Sales and Management
Industries
  • Technology, Information and Internet
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