Senior Executive Assistant

Senior Executive Assistants (Multiple Openings) – Remote, US Time Zone

We are seeking experienced Senior Executive Assistants to support executives across multiple industries. These roles are 100% remote and require strong organizational, communication, and multitasking skills. Some positions require bilingual (English + Spanish) fluency.

Rate: $5–$8/hr USD
Schedule: US Time Zones
Work Setup: Fully Remote

1. Administrative Assistant – HubSpot & Marketing Support ($6/hr)

Key Responsibilities:

• Manage HubSpot follow-ups, data entry, and cleanup

• Maintain and organize customer information and workflows

• Create social media templates and marketing e-blasts

• Support reporting and collaboration with leadership

Qualifications:

• Strong HubSpot and CRM knowledge

• Marketing support experience (social media, newsletters)

• Excellent communication and organizational skills

2. Executive Assistant – Bilingual (English + Spanish) (Up to $8/hr)

Key Responsibilities:

• Manage communication with customers in English & Spanish

• Handle estimate scheduling, prep instructions, and approvals

• Manage calendars, CRM updates, and documentation

• Support invoicing, contracts, and operations coordination

• Generate reports on leads, jobs, and client feedback

Qualifications:

• Bilingual (English + Spanish) – required

• 3+ years in admin, VA, or project coordination

• CRM knowledge (Jobber, DripJobs, Buildertrend, etc.)

• Excellent written/verbal communication skills

• Construction/home services background preferred

3. Executive Assistant – Technology & Template Development (Up to $6/hr)

Key Responsibilities:

• Create templates for proposals, reports, and documentation

• Support invoicing and financial recordkeeping

• Manage social media posts for ongoing projects

• Assist with project admin, scheduling, and task tracking

Qualifications:

• Strong Microsoft Office/Google Workspace skills

• Construction/Project admin experience preferred

• Familiarity with project management tools is a plus

4. Executive Assistant – Back-Office & Compliance (Up to $6/hr)

Key Responsibilities:

• Provide executive support and scheduling

• Compile reports from JobNimbus CRM

• Monitor compliance and job tracking accuracy

• Manage company email inboxes efficiently

Qualifications:

• Executive Assistant or Back-Office Support experience

• Strong CRM/data reporting skills (JobNimbus preferred)

• Detail-oriented with strong multitasking skills

5. Executive Assistant – Client & Operations Support (Up to $6/hr)

Key Responsibilities:

• Manage client onboarding and offboarding processes

• Oversee CRM (Pipedrive → Zoho) updates and reporting

• Maintain client templates, touchpoints, and documentation

• Provide occasional personal support to the Founder

Qualifications:

• Strong organizational and client service skills

• CRM knowledge (Zoho, Pipedrive)

• Proficiency in Microsoft/Canva/Calendly tools

6. Personal Executive Assistant – CEO Support (Up to $6/hr)

Key Responsibilities:

• Full calendar, task, and communications management

• Represent the CEO in calls, emails, and meetings

• Create executive reports, dashboards, and briefings

• Handle sensitive matters with discretion and authority

Qualifications:

• 4+ years supporting C-level executives

• Mastery of scheduling, reporting, and communications

• Strong decision-making and confidentiality skills

7. Executive Assistant – Clinical Director Support (Up to $6/hr)

Key Responsibilities:

• Support Clinical Directors with scheduling and reports

• Manage compliance tracking and audit preparation

• Draft communication materials and presentations

• Maintain digital filing systems and project trackers

Qualifications:

• Admin/EA experience (healthcare preferred)

• Advanced MS Office/Google Workspace skills

• Familiarity with HIPAA and clinical workflows a plus

8. Executive Assistant – Education/Nonprofit Support (Up to $5/hr)

Key Responsibilities:

• Manage calendars, inboxes, and travel for VPs

• Support sales development and CRM pipeline tracking

• Conduct outreach to decision-makers and stakeholders

• Prepare materials for meetings and workshops

Qualifications:

• EA or Sales Coordinator experience

• Strong CRM (HubSpot) knowledge

• Excellent communication and outreach skills

9. Scheduling Coordinator – General Contractor (Up to $6/hr)

Key Responsibilities:

• Answer inbound calls and deliver customer service

• Schedule service technicians and estimators

• Manage client files, social media inquiries, and leads

• Assist with pricing inquiries and scheduling

Qualifications:

• 2+ years admin/customer service experience

• Microsoft Office required, Procore/Service Titan a plus

• Strong phone presence and organizational skills

10. Medical Executive Assistant – Clinical Support

Key Responsibilities:

• Support Clinical Directors with scheduling and reporting

• Draft communication materials and presentations

• Manage compliance, audits, and QA/QI processes

• Track progress on projects and staff tasks

Qualifications:

• 3+ years EA/admin experience in healthcare

• Advanced MS Office/Google Workspace proficiency

• Familiarity with behavioral health workflows a plus

General Requirements (All Roles)

• Proven experience as an Executive/Administrative Assistant or similar role

• Strong organizational, communication, and multitasking skills

• Proficiency with Google Workspace/Microsoft Office

• CRM experience (HubSpot, Zoho, JobNimbus, etc.) preferred

• Ability to work independently in a remote setup

What We Offer

• 100% Remote Work

• US Time Zone schedules

• Competitive pay: $5–$8/hr USD

• Long-term growth opportunities

How to Apply

Send your resume to with the subject line: Senior Executive Assistant Applicant | JobStreet | (Your Full Name)

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