Vendor Management Specialist

Overview Overall Job Purpose: The Vendor Management Specialist is responsible for coordinating and maintaining all administrative aspects of vendor onboarding and compliance. This includes collecting documentation for completeness, tracking certification status, and ensuring all vendors meet company standards before being engaged on projects. The role is essential in supporting the successful execution of business infrastructure projects by ensuring vendor readiness, compliance, risk assessment, and data integrity. This position requires excellent English communication skills, both written and verbal, and the ability to speak professionally with vendors via phone and email. You will be the key point of contact for vendor onboarding and must be able to clearly explain requirements and follow up consistently. What Will You Do Coordinate the onboarding of new vendors, ensuring all required documentation is submitted, complete, and accurate Communicate directly with vendors via phone and email to explain onboarding steps, clarify requirements, and request missing documentation Review and verify vendor documents, including W-9s, Certificates of Insurance (COIs), business licenses, and required certifications Track document expiration dates and proactively follow up with vendors to collect renewals Maintain accurate vendor records in internal platforms (e.g., OneVizion) Ensure all vendors meet internal compliance requirements before project engagement Provide real-time updates and visibility into vendor status, documentation gaps, and onboarding progress Assist in the development and refinement of documentation workflows and standard operating procedures Collaborate with internal teams including Safety, Finance, HR, and Field Operations to support vendor-related needs Support reporting efforts related to vendor compliance and readiness metrics Manage business license records and certification tracking across U.S. and Canada What You Will Need Bachelor’s degree in a technical, business, or related field 3+ years of experience in vendor coordination, compliance, or administrative operations Strong understanding of documentation workflows (e.g., COIs, W-9s, licenses) Experience in the wireless or telecom industry preferred (e.g., site acquisition, tower construction, or network upgrades) Highly proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Experience using vendor management or compliance tracking systems (e.g., OneVizion, COMPLI) Fluent in spoken and written English with a professional, clear, and confident communication style Comfortable speaking with external vendors over the phone to provide guidance and request documentation Strong organizational and multitasking skills Excellent attention to detail Ability to work both independently and within a cross-functional team Key Soft Skills Exceptionally organized and detail-focused Proactive and dependable with strong follow-through Clear, confident, and courteous communicator via phone and email Strong interpersonal skills for building vendor and internal team relationships Comfortable managing multiple tasks and shifting priorities Strong sense of ownership and accountability Tools & Systems Vendor Management Platform: OneVizion (or similar) Documentation Tools: Microsoft Office, Google Workspace, SharePoint Tracking & Reporting: Excel, SharePoint, internal dashboard Job Title: Vendor Management Specialist Employment Type: Regular - Full Time Work Set-up: On-site Work Location: Bacolod City Work Hours: Monday-Friday from 10PM-7AM, Philippine Time What We Offer Competitive salary and benefits package, including HMO upon regularization 10% night differential, yearly merit-based increases, and structured bonuses Holiday Pay, Overtime Pay, Paid Vacation & Sick Leave with Cash Conversion Retirement benefits and free pantry snacks Opportunities for professional development and career growth AAP/EEO Statement Centerline is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Who We Are At Centerline, we design, build, and maintain industry-leading critical infrastructure across North America. Our technicians, engineers, and professional staff bring unmatched expertise to each job, working as a team to deliver consistent, exceptional results. That’s why Fortune 500 clients choose Centerline again and again for a wide range of projects. With demand for connectivity at an all-time high, Centerline’s opportunities for growth are limitless — and so are yours. We’re committed to fostering your professional advancement and supporting your career journey. We look for team members who demonstrate our core values: Safety, Collaboration, Reliability, Integrity, Passion, and Technology. This S.C.R.I.P.T. is key to our team’s success, allowing everyone to reach their full potential. As a member of our winning team, you’ll receive comprehensive insurance benefits — medical, dental, and vision — plus a 401(k) plan with employer match, referral bonuses, and generous PTO. Join us today. Together, we’re building a better network. #J-18808-Ljbffr