Office Administrator

4 weeks ago

Taguig, Philippines OPENLANE Full time

OPENLANE Taguig, National Capital Region, Philippines

Overview

We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and employees. This essential role provides comprehensive support across office administration, engagement, procurement, and safety.

Job Responsibilities

Building and Facilities Coordination

  • Serve as the primary contact for building administration, including repairs, deliveries, and reporting issues to property management.
  • Liaise with building administration to coordinate requests during business hours.
  • Coordinate with local suppliers for office needs and collaborate with the on-shore Procurement team for vendor management.
  • Ensure breakrooms and office supply areas are consistently stocked.
  • Manage the building parking process, including registration, document submissions, and parking slot allocation.
  • Monitor all working areas and equipment to ensure corporate standards for cleanliness, maintenance, and safety are met, promptly advising Maintenance of any issues.
  • Conduct facility tours for new employees and visitors.
  • Contact the day porter as needed for cleaning and spill issues.

Financial and Procurement Administration

  • Manage petty cash liquidation and cash advances, submitting fund requests to the Controller.
  • Purchase and distribute office supplies and pantry snacks.

Safety and Security

  • Assist Corporate with security camera maintenance and compliance, partnering with the VP, Environmental Safety and Health.
  • Maintain awareness of all safety and security information and keep an up-to-date list of emergency contact numbers.
  • Assist in coordinating employee engagement and on-site Employee Resource Group (ERG) events.

Additional Responsibilities

  • Perform other administrative support and special projects as assigned by the VP, Environmental Safety and Health.
Qualifications
  • High School Diploma or GED required.
  • At least 2-3 years of office administration experience.
  • Strong interpersonal and communication skills to build and maintain relationships with internal teams and external vendors.
  • Exceptional attention to detail, organizational, and time management skills.
  • Ability to work independently and manage multiple priorities in a fast-paced, high-volume environment.
  • Analytical mindset with the ability to identify issues and propose practical solutions.
Seniority level
  • Associate
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • IT Services and IT Consulting and Telephone Call Centers

Referrals increase your chances of interviewing at OPENLANE by 2x

#J-18808-Ljbffr

  • Office Administrator

    2 weeks ago

    Taguig, Philippines Saperium Full time

    Overview Why Join Us? Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization. Company culture of internal promotions, diverse career paths, and meaningful Office Administrator We are seeking a highly organized and proactive Office Administrator to serve as the first point of contact for all visitors and...

  • Office Administrator

    2 weeks ago

    Taguig, National Capital Region, Philippines Arbeit Consultancy, Inc. Full time ₱25,000 - ₱50,000 per year

    Work Arrangement: Fully Onsite | Monday to Friday | 9:00 AM – 6:00 PM | BGC, Taguig CityResponsibilities:Manage the overall office operations and administrative functions.Oversee office supplies, facilities and record management.Support management and employees in day-to-day administrative needs.Ensure a well-organized and efficient office...

  • Administrative Officer

    4 weeks ago

    Taguig, Philippines YOFC International (Philippines) Corporation Full time

    Responsibilities Manage the Admin Team composed of admin assistants, receptionists, janitorial staff, and security services in overseeing the company’s assets, equipment, and facilities. Organize and coordinate company events in collaboration with other departments. Supervise day-to-day operations of internal and outsourced staff related to the upkeep of...

  • Office Administrator

    1 week ago

    Taguig City, Philippines OPENLANE Full time

    Who We Are: At OPENLANE we make wholesale easy so our customers can be more successful.We’re a technology company building the world’s most advanced—and uncomplicated—digital marketplace for used vehicles.We’re a data company helping customers buy and sell smarter with clear, actionable insights they can understand and use.And we’re an innovation...

  • Administrative Officer

    1 week ago

    Taguig, National Capital Region, Philippines MyHealth Clinic Full time ₱900,000 - ₱1,200,000 per year

    The Admin Officer is responsible for the supervision of the day-to-day clinic operations to ensure that service delivery is made timely and proficiently. Also responsible for delivering quality, effective, and efficient administrative and clerical services in accordance to MyHealth's policies and standards.KEY DUTIES AND RESPONSIBILITIES● Assists the...

  • Payroll Officer

    3 weeks ago

    Taguig, Philippines Satellite Office Full time

    Overview The Payroll Officer, reporting to the Group Manager – Pharmacy Services is responsible for processing pays for Pharmacy 777 Pharmacies. The position also provides support to the Payroll Team. The purpose of the position is to ensure that all employee details are complete and up to date so that pays (and all the other related processes) run...

  • Payroll Officer

    6 days ago

    Taguig, National Capital Region, Philippines Satellite Office Full time ₱250,000 - ₱750,000 per year

    The Payroll Officer, reporting to the Group Manager – Pharmacy Services is responsible for processing pays for Pharmacy 777 Pharmacies. The position also provides support to the Payroll Team. The purpose of the position is to ensure that all employee details are complete and up to date so that pays (and all the other related processes) run efficiently...

  • Payroll Officer

    6 days ago

    Taguig, National Capital Region, Philippines Satellite Office Full time ₱1,200,000 - ₱2,400,000 per year

    The Payroll Officer, reporting to the Group Manager – Pharmacy Services is responsible for processing pays for Pharmacy 777 Pharmacies.The position also provides support to the Payroll Team.The purpose of the position is to ensure that all employee details are complete and up to date so that pays (and  all the other related processes) run efficiently and...

  • Payroll Officer

    6 days ago

    Taguig, National Capital Region, Philippines Satellite Office Full time ₱60,000 - ₱80,000 per year

    The Payroll Officer, reporting to the Group Manager – Pharmacy Services is responsible for processing pays for Pharmacy 777 Pharmacies.The position also provides support to the Payroll Team.The purpose of the position is to ensure that all employee details are complete and up to date so that pays (and  all the other related processes) run efficiently and...

  • Senior Financial Accountant – Client Fund Administration

    2 weeks ago

    Taguig, Philippines Satellite Office Full time

    This role is responsible for managing the fund administration and investor registry functions acrossRawlings Bolton’s client funds. The position ensures accurate, timely, and compliant reporting for a growing portfolio of funds (currently 12 and expanding), including unit pricing, investor reporting, and audit support. The role operates in close...