Accounting Analyst

4 weeks ago

Pasig, Philippines San Miguel Corp. Full time

Select how often (in days) to receive an alert:

  • Graduate of B.S Accountancy or atleast Accounting related Course.
  • Can work under pressure.
  • Willing to work overtime.
  • Good Communication Skills
JOB PURPOSE

The position will be responsible for the following:

1. Timely and accurate posting of Collections and other AR related transactions.

2. Responding to queries from client (Sales, Logistics, Finance) employees

3. Timely and accurate processing/preparation of other required reports by the client.

4. Perform other clerical tasks that maybe assigned from time to time.

KEY RESULTS AREAS AND RESPONSIBILITIES

A. Receiving of Documents

  • Receive details of collections with attachments from Client/Third Party Collectors/Customer\'s portal/Third Party Portal (e.g. deposit slips, remittance advise, provisional receipt, details of collections, invoices, trade returns document, debit memo, certificate of withholding tax, etc.).
  • Encode all received documents in the database monitoring.
  • Scan documents and save in shared folder.

B. Posting of Collections

  • Generate AR Aging Report from SAP.
  • Prepare upload template (AR clearing of open items).
  • Analyze and validate customer\'s deduction and shortpayments.
  • Check if the collection is covered with validated deposit slip/credited to the bank account.
  • Review accuracy of upload file template prior to uploading/posting in SAP.
  • a. Total amount of payment per validated deposit slip/credit to bank account vs. the official receipt.
  • b. Accuracy of entries and formats of encoding requirements of the client.
  • c. Accuracy of customer code and invoice number paid
  • 6. Indicate SAP document number on the official receipt/remittance advise/deposit slip.
  • 7. Update database monitoring to encode the SAP document number.

C. Preparation of Request for Credit Memo (RFCM)

  • Prepare RFCM.
  • Ensure accuracy of the details indicated on the RFCM.
  • Attach the required documents on the RFCM.
  • Encode RFCM details in the database monitoring
  • Forward the RFCM to AR Checker, AR Team Leader and Program Manager for review and signature.
  • Scan signed RFCM and supporting documents and upload the scanned copy in the shared folder.
  • Prepare transmittal slip and forward RFCM to client for approval.
  • Update the database monitoring to encode the date of transmittal to client.
  • Scan acknowledged transmittal slip and file the physical copy of transmittal slip.

D. Posting of approved Request for Credit Memo (RFCM)

  • Upon receipt of approved RFCM, update the database monitoring to encode the date of receipt of approved RFCM.
  • Scan approved RFCM.
  • Post RFCM in SAP.
  • Ensure accuracy of posting by checking the following:
  • a.Amount of transaction posted is in agreement with the amount of credit memo.
  • b.Required entries and encoding formats.
  • 5. Indicate SAP document number on the RFCM.
  • 6. Update database monitoring to encode SAP document number and posting date.
  • 7. Forward posted RFCM to AR checker for review.
  • 8. Upon receipt of RFCM from AR Checker, file RFCM with supporting documents for transmittal to client.

E. Review of Certificate of withholding tax

  • Upon receipt of CWT, review and validate to check if BIR compliant.
  • Coordinate with the Sales Account Specialist if with exception for correction of the customer.
  • Scan compliant CWT and encode in the databasemonitoring.
  • Forward physical copies of CWT to assigned ProSync Accounting Analyst.

F. Reporting

  • Prepare weekly and monthly Aging Report. Ensure accuracy of tagging of shortpayments/floaters in compliance with the agreed format.
  • Prepare other reports required by client.
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