HR & Admin Specialist

About Sharesource: We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses. Ready to make an impact behind the scenes? We’re looking for an HR & Admin Specialist to keep our team thriving and our operations on point The HR & Admin Specialist is responsible for providing comprehensive support in compensation and benefits administration, payroll processing, and office management. This role ensures that employees receive accurate and timely pay and benefits while maintaining compliance with labor regulations and supporting smooth office operations. The position requires strong attention to detail, confidentiality, and a high level of service orientation. What are you expected to do? 1. Compensation and Benefits Administration Administer and process employee benefits such as HMO, government-mandated benefits (SSS, PhilHealth, Pag-IBIG), and company-provided allowances. Maintain accurate and updated employee records related to compensation and benefits. Coordinate with vendors and government agencies for enrollments, reports, and claims. Ensure full compliance with labor regulations and internal company policies. Assist in reviewing and improving compensation and benefits processes for accuracy and efficiency. 2. Payroll Support and Processing Support end-to-end payroll processing, ensuring accurate computation of timekeeping, deductions, and adjustments. Validate attendance, overtime, and leave records in coordination with relevant departments. Prepare payroll-related reports, payslips, and government remittances on schedule. Address employee inquiries related to pay and benefits in a timely and professional manner. 3. HR Operations and Documentation Maintain employee files, contracts, and HR documents securely and systematically. Assist in the implementation of HR policies, procedures, and internal communications. Support HR initiatives such as employee engagement activities, compliance audits, or policy updates. 4. Office Administration and Management Oversee office supplies inventory, maintenance, and coordination with vendors and service providers. Ensure a safe, organized, and efficient office environment. Handle logistics for meetings, onboarding, and company events. Support procurement and administrative budgeting processes. 5. Ad Hoc Tasks and Special Projects Participate in or lead special HR and administrative projects such as system improvements, policy updates, or office relocation. Collaborate with other departments or external partners to ensure successful project outcomes. Take initiative to identify opportunities for process improvement that enhance HR and admin operations. Perform ad hoc tasks related to payroll, benefits, or HR system updates. You’ll be a great fit if: You have a Bachelor’s degree in Human Resource Management, Business Administration, or a related field. You have at least 3 years of relevant experience in HR operations, payroll, and/or administration. You have a strong knowledge of Philippine labor laws and government-mandated benefits administration. You are proficient in MS Office or Google Workspace; experience with HRIS or payroll systems is an advantage. You have excellent organizational, communication, and interpersonal skills. You have a high attention to detail and ability to handle confidential information. You are proactive, reliable, and able to multitask in a fast-paced environment. You are willing to work onsite at our Davao office (Poblacion District, Davao City) What you gain beyond the role: Onsite Collaboration: Be at the heart of collaboration—where ideas flow, teamwork thrives, and every day brings real connection and impact. Achieve Work-Life Balance and Flexibility: Work in an environment where you’re trusted and empowered to work independently, while still having the support you need to deliver your best. Here, flexibility isn’t just a perk—it’s how we help you perform at your best, without sacrificing life outside of work. Open Culture: Your voice matters, we encourage proactive communication and fresh ideas. Supportive Team: From your very first day to every career milestone, we’ve got your back—with long-term growth and projects you can truly thrive in. Learn and Grow: Training, coaching, and international opportunities to level up your skills and career Be part of a B-Corp company that puts people and planet first while creating meaningful impact. Why work for Sharesource? Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, and personalities to live out our diverse culture and make a positive impact on the world Our 5 Values: Make a social impact: We balance our work for client teams and for society by constantly making a positive impact. Be proactive: We encourage brave thinking and continuous improvement, and drive change through action. Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities. Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements. Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude. What to Expect in the Process? You’ll go through 3–4 interviews plus a possible assessment with our client partner. This includes an initial chat, a culture-fit interview, and 1–2 conversations with our awesome client. The whole process usually takes 1–2 weeks, but we’ll let you know if things need to move quicker. Our best advice? Be yourself and enjoy the conversations. We’ll keep you updated every step of the way, and you’re always welcome to reach out for updates anytime. If all goes well, we’ll complete reference checks and requirements quickly—so we can get that job offer to you without delay. We would be grateful if you have these already: Fit to Work/Health Card (Basic 5 employment medical tests) NBI Clearance Social IDs - PHIC, SSS, HDMF, TIN Character references with contact info At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability. #J-18808-Ljbffr