Bid Estimator Coordinator

2 weeks ago

Zamboanga City, Philippines Remote Raven Full time

We are seeking a highly organized and proactive Bid Estimator Coordinator to support our HVAC and Plumbing estimating teams. This fully remote position plays a vital role in coordinating all aspects of the bid process—ensuring that proposals are complete, accurate, and submitted on time. The ideal candidate is detail-oriented, a strong communicator, and highly proficient in Microsoft Excel. Construction or engineering experience is preferred but not required.

Key Responsibilities:

  • Bid Package Management
  • Coordinate and track bid proposals from initiation to submission
  • Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications
  • Organize files for executive review and maintain consistent folder structures
  • Solicit and track supplier and subcontractor pricing
  • Maintain and update a bid contact database with key partners
  • Ensure all quotes are documented and properly saved for reference
  • Collaborate with HVAC and Plumbing estimators on bid deadlines and scheduling
  • Assist with Pinnacle software tracking and document management
  • Generate summary bid reports and maintain a bid calendar
  • Administrative & Compliance
  • Prepare and submit prequalification packages, bid bonds, and forms as required
  • Ensure bid records are saved and easily accessible for audit and historical review
  • Support the implementation of a Delegation of Authority (DOA) process to route bids for internal approvals
  • Must have prior remote work experience and a proven ability to self-manage in a virtual setting
  • Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.)
  • Detail-oriented with strong organizational and follow-up skills
  • Excellent written and verbal communication skills

Preferred Qualifications: Note required but would be very helpful

  • Experience in construction, engineering, or MEP (Mechanical, Electrical, Plumbing) industries is a plus
  • Familiarity with estimating tools (Pinnacle, PlanSwift, Bluebeam) is a plus
  • Prior experience supporting estimating, project management, or construction administration

Requirements

This is a full time job

Up to $8/hr

Seniority level
  • Seniority level Associate
Employment type
  • Employment type Full-time
Job function
  • Job function Administrative
  • Industries Construction

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