Executive Assistant

4 days ago

Zamboanga City, Philippines Learntastic Group Full time

Job Details Location: Remote Core Responsibilities Calendar & Schedule Management Organize and prioritize executive’s daily agenda Coordinate meetings, appointments, and events Manage travel schedules and itineraries Communication Management Act as the gatekeeper for emails, calls, and messages Draft, proofread, and manage correspondence Liaise with internal teams, clients, and external stakeholders Administrative Support Prepare reports, presentations, and documents Manage expense reports, budgets, and reimbursements Handle filing systems (digital and physical) Meeting Coordination Schedule, prepare agendas, and take minutes Ensure executives are well‑prepared with background materials Follow up on action items Strategic & Operational Support Project Assistance Support executive‑led projects Conduct research and compile data for decision‑making Track deadlines and deliverables. Decision Support Filter information and highlight priorities Provide recommendations where appropriate Maintain confidentiality on sensitive matters. Relationship Management Build strong relationships with key contacts Represent the executive in communications or meetings as needed Maintain a professional image on behalf of the executive Leadership & Coordination Team Liaison Act as a bridge between the executive and team members Support coordination across departments Monitor workflows and escalate issues Key Skills & Attributes Organization & Time Management: juggling multiple priorities effectively Discretion & Confidentiality: handling sensitive information with care Communication: excellent written and verbal skills Problem‑Solving: anticipating needs and addressing challenges proactively Technology: proficient with productivity software (e.g., MS Office, Google Workspace, CRM tools) Adaptability: handling fast‑paced, changing environments Tech‑savvy and quick learner with software tools. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Industries Internet Publishing #J-18808-Ljbffr

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