Accounts Payable Administrator

3 weeks ago

Muntinlupa, Philippines W. R. Grace & Co. Full time

Job Description

This position is responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system and vendor inquiries, and ensure SOX compliance.

Responsibilities
  • Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor
  • Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
  • Review and process invoices routed in work cycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
  • Process urgent request from stakeholders and/or AP Manager / AP Supervisor
  • Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI and Non ARIBA Invoices in all regions
  • Act as a back up in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
  • Contribute to ensuring that the team’s key performance metrics and targets are met.
  • Handle generating Accounts Payable reports from SAP
  • Act as a back up in processing invoices with special instruction/s.
  • Handle and perform analysis in issue raise related expense report
  • Review and ensure that employee profile are updated and accurate.
  • Review and process CPC exception requests, corporate card applications and Global termination report.
  • Provide monthly report in Concur, CITI VCA, Pcard and CCSR on a timely manner
  • Handling and resolving all Concur and travel and expense report related inquiries
  • Manage CPC Mailbox and ensure to provide quality resolution to all inquiries and issues are raised.
Required Qualifications
  • At least two to three years working experience in Accounts Payable
  • Knowledgeable in SAP – purchasing, materials management and reconciliation
  • Proficient in MS applications, including but not limited to Excel, Word and PowerPoint
  • Able to handle multiple tasks and follow detailed instructions with accuracy
  • Able to work flexible hours or shifting schedules as required by the business
  • Detail oriented and demonstrates ability to consistently meet targets and SLA
  • Results oriented; proactive and can work with minimal supervision
  • Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
  • Inclination to a continuous improvement culture for the process
Preferred Qualifications
  • Work experience in a multi-national and/or shared service companies.
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