Staff Assistant

2 weeks ago

Makati, Philippines Private Advertiser Full time

Core Roles and Responsibilities 1. Financial Data Management and Processing Data Entry and Integrity: Accurately input a high volume of financial transactions, including invoices, expense reports, journal entries, and budget data, into the financial management system (e.g., ERP or accounting software). Record Keeping: Maintain and organize all digital and physical financial records (e.g., vendor files, receipts, contracts) in a systematic and easily retrievable manner, ensuring compliance with document retention policies. Invoice Processing: Assist with accounts payable and receivable functions, including matching purchase orders to invoices, verifying coding, and preparing payments or deposit forms. Reconciliation Support: Assist senior staff with basic bank statement and general ledger account reconciliations by gathering supporting documentation and identifying discrepancies. 2. Reporting and Documentation Support Report Preparation: Generate routine financial reports (e.g., weekly spending reports, monthly budget vs. actuals) by compiling data from various sources. Document Preparation: Prepare standard financial forms, documents, and correspondence for internal and external use, ensuring accuracy and professional presentation. Presentation Assistance: Assist in the preparation of financial presentations and meeting materials for management, board members, or regulatory bodies. 3. Administrative and Operational Support Internal Liaison: Serve as the primary point of contact for financial inquiries from other internal departments (e.g., HR, Operations, Sales), directing complex issues to the appropriate finance team member. Team Support: Provide general administrative support to the finance department, including scheduling meetings, managing calendars, ordering supplies, and handling mail and correspondence. Process Improvement: Identify and suggest potential improvements to existing administrative and data management processes to increase efficiency and accuracy within the department. Audit Preparation: Assist in preparing for internal and external audits by compiling and organizing required documentation and supporting evidence. Essential Qualifications and Skills Education: Associate's degree in Finance, Accounting, Business Administration, or equivalent experience. Experience: 1-2 years of experience in an administrative or support role, preferably within a finance or accounting department. Technical Proficiency: Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other Microsoft Office Suite applications (Word, PowerPoint, Outlook). Experience with financial software or ERP systems (e.g., QuickBooks, SAP, Oracle) is a strong plus. Core Skills: Exceptional attention to detail , strong organizational and time management skills, and the ability to handle confidential information with the utmost discretion and integrity . Communication: Excellent written and verbal communication skills, with a professional and helpful demeanor for internal and external interactions. Benefits Competitive salary and benefits package. Opportunity to work in a dynamic and fast-paced industry. The chance to learn about new destinations and cultures. #J-18808-Ljbffr

  • Legal Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Staff Domain Inc. Full time ₱600,000 - ₱1,200,000 per year

    Setup and Location: Onsite / Hybrid, Ortigas  Alabang / Pampanga / Cebu Office Work Schedule: 09:00 AM to 06.00 PM AEST (07:00 AM - 04:00 PM PH Time)  Employment Type: Full-time Ready to do work that actually excites you?  We are looking for a highly organized and detail-oriented Legal assistant to join our Wills and Estates team. This role is ideal...

  • Admin Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Staff Domain Inc. Full time

    Setup and Location: Work from Home Work Schedule: 8:30 AM – 5:30 PM AEDT | 5:30 AM – 2:30 PM PHTEmployment Type: Full-timeReady to do work that actually excites you?We're looking for a highly organized and detail-oriented Admin Assistant to join our team. In this role, you'll handle day-to-day administrative tasks, manage inbox operations, and maintain...

  • SEO Project Strategist

    1 week ago

    Makati, Philippines C9 Staff Full time

    SEO PROJECT STRATEGIST Job Title: SEO Project Strategist Job Category: Full-Time (40 hours per week) Job Location: 100% work-from-home Job Schedule: Mondays through Fridays, 9:00 AM - 6:00 PM Eastern Time About Us: At C9 Staff, we’re passionate about connecting exceptional Filipino professionals with stable, global clients who truly value long-term...

  • HR and Admin Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Staff Alliance Inc. Full time ₱150,000 - ₱300,000 per year

    The successful candidate will be responsible for the following:Onboarding activitiesAdministrative functions such as 201 filing, encoding and front desk assistanceBenefits administrationThe candidate must be:A Bachelor's degree graduate of any Social Science or Business related-courses such as Psychology, Sociology, Human Resource Management, Office...

  • Operations Coordinator

    2 weeks ago

    Makati City, National Capital Region, Philippines C9 Staff Full time ₱900,000 - ₱1,200,000 per year

    OPERATIONS COORDINATOR (MEDIA & PUBLISHING)Job Title: Operations Coordinator (Media & Publishing)Job Category: Full-Time (40 hours per week)Job Location: 100% work-from-homeJob Schedule: Mondays through Fridays, 9:00 AM - 6:00 PM Eastern TimeAbout Us:At C9 Staff, we're passionate about connecting exceptional Filipino professionals with stable, global clients...

  • Admin Staff/Purchasing Assistant

    1 week ago

    Makati City, National Capital Region, Philippines STELSEN INTEGRATED SYSTEMS INC. Full time ₱144,000 - ₱240,000 per year

    Key Responsibilities:Administrative Duties:Provide general administrative support such as filing, encoding, and document preparation.Manage office supplies inventory and ensure availability at all times.Assist in scheduling meetings, handling correspondence, and maintaining records.Support various departments with clerical tasks when needed.Purchasing...

  • Chief of Staff

    2 weeks ago

    Makati, Philippines Beep Full time

    Position Summary The Chief of Staff to the CEO will provide high-level strategic and administrative support to ensure the CEO can efficiently accomplish key tasks and organizational initiatives on timely manner. This role will serve as a central coordination point between the CEO and various internal departments and Groups, with a focus on handling and...

  • Accounting Staff

    4 weeks ago

    Makati, Philippines Quality Packaging Corporation Full time

    Get AI-powered advice on this job and more exclusive features. Job Title: Accounting Staff Location: Makati CityEmployment Type: Full-Time Our company is seeking a detail-oriented and motivated Accounting Staff member to join our finance team. If you are passionate about numbers, have a strong work ethic, and thrive in a collaborative environment, we want to...

  • SEO Project Strategist

    2 weeks ago

    Makati City, National Capital Region, Philippines C9 Staff Full time ₱40,000 - ₱80,000 per year

    SEO PROJECT STRATEGISTJob Title: SEO Project StrategistJob Category: Full-Time (40 hours per week)Job Location: 100% work-from-homeJob Schedule: Mondays through Fridays, 9:00 AM - 6:00 PM Eastern TimeAbout Us:At C9 Staff, we're passionate about connecting exceptional Filipino professionals with stable, global clients who truly value long-term relationships....

  • Finance staff

    1 week ago

    Makati, Philippines Dempsey management inc Full time

    A finance staff member is responsible for assisting in the financial operations for an organization. This includes tasks like processing invoices,managing,accounts,preparing financial reports,and ensuring compliance with financial regulations. They work under the supervision of senior finance personnel and contribute to the smooth functioning of the finance.