Administrative Specialist/Assistant

4 weeks ago

Parañaque, Philippines Zienac Pharmaceutical Trading Full time

JOB POSITION: OFFICE SECRETARY Overview

Office Secretary plays a crucial role in ensuring the smooth operation of an organization’s administrative tasks. This position is often the backbone of the office environment, providing vital support to various departments and management. The impact of this role is significant, as it helps streamline processes, enhances communication, and contributes to overall organizational efficiency. The typical environment is fast-paced and requires adaptability, as the specialist interacts with different teams, manages diverse tasks, and addresses unexpected challenges.

  • Responsible to carry out administrative duties such as but not limited to research, presentation, reports and other related duties.
  • Assist various department’s activities and functions.
  • Maintains and develop computer and manual filing systems.
  • Maintains department supplies and inventories.
  • Sorting and responding to emails and document requests.
  • Communicate and follow up various clients.
  • Taking dictation and writing them up subsequently.
  • Handle sensitive information appropriately and use good judgment in problem-solving.
  • Prioritize and manage multiple projects simultaneously and follow through to completion.
  • Organize events, schedule appointments, and send reminders.
  • Monitoring, compiling, and preparing files and reports.
  • Ensure facilities and operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Performs other related duties as assigned from time to time.
Qualifications
  • Bachelor\'s Degree in Business Management, Administration, Office Management, Secretarial Course or a related field is preferred.
  • Proven experience as an office assistant, staff assistant, secretary or in the related field is required for this position.
  • Highly dependable and keen to details.
  • Excellent computer skills, especially in using Microsoft applications.
  • Strong time management skills with the ability to multitask and prioritize urgent tasks effectively.
  • Organized, reliable and hardworking
  • Ability to work under pressure of deadlines and tight schedules, which may require longer hours.
  • Self-motivated with ability to work effectively with little or no supervision.
  • Creative and pay excellent attention to details
  • Ability to coordinate multiple projects at once
  • Resourceful and enthusiastic to finish task
  • Flexible team player
  • Good verbal and written communication skills
  • Willing to work overtime if necessary
  • Can start ASAP
  • TALENTED NEW GRADUATES ARE ALSO WELCOME TO APPLY
  • FAST AND 1 – DAY PROCESS ONLY
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