Administrative Specialist/Assistant

4 weeks ago

Parañaque, Philippines Zienac Pharmaceutical Trading Full time

JOB POSITION: OFFICE SECRETARY Overview

Office Secretary plays a crucial role in ensuring the smooth operation of an organization’s administrative tasks. This position is often the backbone of the office environment, providing vital support to various departments and management. The impact of this role is significant, as it helps streamline processes, enhances communication, and contributes to overall organizational efficiency. The typical environment is fast-paced and requires adaptability, as the specialist interacts with different teams, manages diverse tasks, and addresses unexpected challenges.

  • Responsible to carry out administrative duties such as but not limited to research, presentation, reports and other related duties.
  • Assist various department’s activities and functions.
  • Maintains and develop computer and manual filing systems.
  • Maintains department supplies and inventories.
  • Sorting and responding to emails and document requests.
  • Communicate and follow up various clients.
  • Taking dictation and writing them up subsequently.
  • Handle sensitive information appropriately and use good judgment in problem-solving.
  • Prioritize and manage multiple projects simultaneously and follow through to completion.
  • Organize events, schedule appointments, and send reminders.
  • Monitoring, compiling, and preparing files and reports.
  • Ensure facilities and operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Performs other related duties as assigned from time to time.
Qualifications
  • Bachelor\'s Degree in Business Management, Administration, Office Management, Secretarial Course or a related field is preferred.
  • Proven experience as an office assistant, staff assistant, secretary or in the related field is required for this position.
  • Highly dependable and keen to details.
  • Excellent computer skills, especially in using Microsoft applications.
  • Strong time management skills with the ability to multitask and prioritize urgent tasks effectively.
  • Organized, reliable and hardworking
  • Ability to work under pressure of deadlines and tight schedules, which may require longer hours.
  • Self-motivated with ability to work effectively with little or no supervision.
  • Creative and pay excellent attention to details
  • Ability to coordinate multiple projects at once
  • Resourceful and enthusiastic to finish task
  • Flexible team player
  • Good verbal and written communication skills
  • Willing to work overtime if necessary
  • Can start ASAP
  • TALENTED NEW GRADUATES ARE ALSO WELCOME TO APPLY
  • FAST AND 1 – DAY PROCESS ONLY
#J-18808-Ljbffr

  • Administrative Specialist/Assistant

    4 weeks ago

    Parañaque, Philippines Transnational E-Business Solutions, Inc. Full time

    Company Name:ONE Manila Marketing and Commercial Center (OMMC) Location: 8912 Asean Ave. corner Pres. Diosdado Macapagal Blvd. Aseana City, Parañaque City, Metro Manila Position Title:Admin Associate Work Set-up: Hybrid Duties and Responsibilities: Read and analyze incoming memos, letters, and reports to determine their significance and distribute...

  • Administrative Specialist/Assistant

    4 weeks ago

    Parañaque, Philippines Linaheim Corporate Services Inc Full time

    Responsibilities Scan, organize, and maintain physical and digital files. Prepare onboarding materials, specifically company IDs, for new employees. Assist in administrative tasks and provide support to the HR and admin team. Edit pictures and documents as needed for company use. Operate office equipment and perform basic IT-related tasks as required. ...

  • Administrative Assistant

    2 weeks ago

    Parañaque, Philippines IntellFlow Management Consulting Full time

    Overview At IntellFlow Management Consulting, we excel at understanding the challenges and rewards of maintaining a well-organized and highly productive team. Our focus is on ensuring that objectives are consistently met and often exceeded, fostering an environment of success and continuous improvement. Role Description This is a full-time, on-site role...

  • Administrative Specialist/Assistant

    2 weeks ago

    Parañaque, Philippines E-GMP International Corp. Full time

    Job Description Provide administrative support to ensure efficient operation of the office. Manage scheduling and appointment bookings for team members. Assist in data entry and maintain accurate records. Prepare and edit correspondence, reports, and presentations. Handle incoming calls and provide excellent customer service. Requirements ...

  • Administrative Specialist/Assistant

    4 weeks ago

    Parañaque, Philippines Advira Trading Corporation Full time

    Responsibilities Provide sales, procurement, and administrative support to executives Assist in sourcing, negotiating, and purchasing materials/products Prepare reports, proposals/bids/quotations, and presentations Coordinate with clients, suppliers, and logistics partners Manage schedules, meetings, and communications Qualifications College graduate or at...

  • Administrative Specialist/Assistant

    4 weeks ago

    Parañaque, Philippines Dreampool Construction Services Full time

    Responsibilities Provide administrative support to ensure efficient operations. Manage correspondence, and office supplies. Assist in project organization and documentation. Communicate effectively with team members and clients. Maintain filing systems and data entry accuracy. Inventory management End to end recruitment Qualifications Bachelor's...

  • Administrative & IT Support Specialist

    2 weeks ago

    Parañaque, Philippines Remote VA Full time

    We are looking for an Administrative & IT Support Specialist who will be responsible for handling daily administrative tasks while providing first-level IT support to employees. This dual-role position requires a proactive and tech-savvy individual who can manage office operations efficiently while troubleshooting IT issues. Administrative Support: Manage...

  • Administrative Specialist/Assistant

    4 weeks ago

    Parañaque, Philippines HHE Staffing Services Full time

    Responsibilities Answer phone calls, respond to emails, and manage correspondence related to warehouse activities. Coordinate with other departments, such as purchasing, sales, and customer service, to ensure smooth order processing and delivery. Communicate with carriers and logistics providers to schedule pickups and deliveries. Relay information between...

  • Administrative Assistant

    3 weeks ago

    Parañaque, Philippines RVD Food Inc. Full time

    Overview We\'re Hiring: Admin/General Affairs Officer RVD Food Inc. is seeking a proactive and organized Admin/General Affairs Officer to support our daily operations. The ideal candidate will manage general administrative functions, including petty cash handling, office supplies inventory, collections, and HR-related field activities. This role is crucial...

  • Administrative Assistant

    4 weeks ago

    Parañaque, Philippines Remote Raven Full time

    Overview We are seeking a highly detail-oriented Administrative Assistant to join our team in the logistics and fleet industry. This role requires a professional who is skilled in customer service, CRM management, and lead follow-up. Familiarity with HubSpot CRM is highly preferred, as you will be responsible for managing leads, tagging them appropriately,...