ACCOUNTS PAYABLE SPECIALIST

24 hours ago

Naga, Philippines Align Business Corp. Full time

Job Responsibility Process and record supplier invoices, employee reimbursements, and other disbursement requests through Microsoft Dynamics 365 Business Central, ensuring accurate account coding, tax application, and approval routing Monitor and maintain accounts payable for multiple bank accounts (e.g., Disbursement, Payroll, Tax Payments, Government Premiums, and Revolving Funds), ensuring proper tagging and reconciliation Review billing documents for compliance with BIR requirements (VAT-registered invoice/OR, proper TIN and address, VAT breakdown, etc.) before processing Validate withholding tax applicability (EWT, FWT) and ensure timely issuance of BIR Form 2307 to qualified suppliers or service providers Coordinate closely with internal departments (e.g., Sales, Marketing, HR, Logistics) for cost validation, approval compliance, and liquidation submissions Handle vendor communications, clarifications on billing discrepancies, payment advice, and follow-ups on official receipts and debit/credit memos Prepare and maintain AP aging schedules, vendor reconciliation reports, and government-related payables reports for Finance Manager review Monitor and validate liquidation of revolving funds, petty cash, and cash advances to ensure timely closure of outstanding balances Support monthly and year-end closing activities by preparing required AP schedules, supporting documents, and audit trails Ensure proper filing (hard and soft copies) of disbursement vouchers and related attachments, compliant with audit and tax documentation standards Assist in vendor accreditation and vendor master data management, ensuring completeness of required documents (BIR 2303, OR/Invoice samples, Bank details) Track and report on pending and upcoming payments to support weekly cash flow planning Escalate unresolved billing issues, policy breaches, or documentation lapses to the Finance Manager with proposed resolutions Job Qualification Graduate of BS Accountancy, Accounting Technology, or other Finance-related courses With at least 2–3 years of solid experience in Accounts Payable or General Accounting, preferably in a multi-account and fast-paced environment Strong knowledge of BIR regulations, particularly input VAT, EWT, 2307 issuance, and VAT invoice validation Proficient in Microsoft Excel (pivot, VLOOKUP, formatting for audit) and Microsoft Dynamics 365 Business Central (preferred) Demonstrated ability to work independently and deliver outputs with minimal supervision Strong sense of urgency and accountability in meeting payment deadlines and resolving AP concerns Experience in handling confidential financial documents and maintaining proper documentation and audit trails Proven ability to manage high volume transactions without sacrificing accuracy Organized, process-driven, and compliant with internal controls and workflow protocols Proactive in escalating issues or irregularities in billings, approvals, or vendor communications Strong interpersonal skills with the ability to coordinate effectively with multiple departments and external suppliers Willing to render overtime or adjust schedule during closing periods or urgent disbursement runs Preferably with experience handling revolving funds, petty cash liquidation, and multi-bank AP processing OFFICE LOCATION: Parqal Mall, Parañaque City, very close to Redemptorist LRT Station. LANDMARK: City of Dreams & Ayala Mall by the Bay - along Macapagal Avenue. #J-18808-Ljbffr

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