Executive Assistant

2 weeks ago

Quezon City, Philippines Versa Innovations Corp. Full time

Versa Innovations Corp. is a leading Philippine developer and provider of two-way radio communication systems and solutions, specializing in cutting-edge technology for security, corporate, and public safety industries. The company pioneers innovative communication products like NetEdge - the first Push-to-Talk (PoC) Radio as a Service (RaaS) in the Philippines - designed to future-proof teams' communication needs without heavy upfront investments. Driven by customer obsession and continuous innovation, Versa serves as a trusted partner to premier security agencies and businesses across the country, enabling seamless, scalable communication solutions that grow with their operations. Main Purpose of the Job Provide dedicated support to Executive Officers (Founder, CEO) by coordinating activities, tracking progress on initiatives, and ensuring effective communication between the Senior Management Office and all departments. This role helps transform the CEO and Founder’s directions into action through organized follow-up and practical coordination. Duties and Responsibilities Manage special projects. Manage and organize the CEO's calendar and appointments. Prepare meeting materials and coordinate logistics for CEO meetings. Take notes during meetings and track action items assigned by the CEO. Follow up with team members on tasks delegated by the CEO. Handle basic correspondence and communications on behalf of the CEO. Maintain organized filing systems for important documents and information. Relay CEO instructions and priorities to relevant departments. Track progress on key tasks and initiatives as directed by the CEO. Update simple status trackers for ongoing projects and commitments. Coordinate between departments to resolve basic implementation issues. Help arrange meetings between the CEO and relevant team members. Collect updates from departments for CEO review. Process and organize important paperwork and documentation. Assist with basic reporting and data collection needs. Manage office supplies and equipment for the CEO's office. Coordinate travel arrangements and expense reporting. Help maintain company records and important files. Assist with preparation of basic presentations and documents. Answer and direct calls and emails for the Founder and CEO as appropriate. Distribute information and updates from the Founder and CEO to team members. Help draft simple communications on behalf of the Founder and/or CEO. Maintain contact lists and communication channels. Coordinate with visitors and external partners as needed. Ensure important messages reach the right people at the right time. Render such other services & duties that may be assigned. Desired Qualifications Work Experience : Three (3) to five (5) year work experience required, in executive assistant or supervisory roles. Level of Knowledge : Management College graduate, preferably Business Administration. Competencies Core : Demonstrates reliability, strong organizational skills, clear and professional verbal and written communication, a proactive approach to problem-solving, careful attention to accuracy and completeness, and adaptability to changing needs. Possesses a clear understanding of responsibilities, goals, and metrics, recognizing the impact of their work on peers' success. Functional : Proficiency with email, word processing, spreadsheet, and ERP software. Ability to manage and prioritize multiple tasks. #J-18808-Ljbffr

  • Executive Assistant | Bilingual: Mandarin

    2 weeks ago

    Quezon City, Philippines Wing Assistant Full time

    Mandarin Speaking Executive Assistant (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Mandarin Speaking Executive Assistant to start immediately!...

  • Executive Assistant with Asana Proficiency

    2 weeks ago

    Iloilo City, Philippines Wing Assistant Full time

    Executive Assistant with Asana Proficiency (Remote) Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling,...

  • Executive Services Assistant

    23 hours ago

    Zamboanga City, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Trident General Insurance Agency Full time ₱900,000 - ₱1,200,000 per year

    Company DescriptionTrident General Insurance Agency is a provider of non-life insurance services, offering a variety of solutions tailored to meet the diverse needs of our clients. Specializing in automobile, construction, business, and liability insurances, we aim to provide the highest level of service and protection at competitive prices. Our team of...

  • Executive Assistant

    5 days ago

    Quezon City, Philippines Somewhere Full time

    This is a full-time remote role for an Executive Assistant at a US based company. The Executive Assistant will be responsible for providing executive administrative support, handling expense reports, facilitating communication, and offering general administrative assistance to ensure smooth operations. You will plan travel, manage schedules, coordinate...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Blueshift Energy Full time ₱600,000 - ₱1,200,000 per year

    Company DescriptionBlueshift Energy is a solar energy company dedicated to empowering individuals to switch to clean energy. Our solar investments help customers save on their monthly electricity bills, allowing them to spend their hard-earned money on what matters most. With top-quality solar panels that last over 25 years, we offer industry-leading...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines DISCOVER GROUP OF TRAVEL SERVICE INC. Full time ₱160,000 - ₱240,000 per year

    Job Title: Executive Assistant to the Executive'sEmployment Type: Full-Time (Flexible Schedule)Location: Quezon Ave., Brgy. Paligsahan, cor. Sct. Reyes, Q C.Job Overview:We are looking for a highly organized and dependable Executive Assistant to support the Executive's of Discover Group of Travel Services Inc. This role will involve handling both personal...

  • Executive Assistant

    2 weeks ago

    Quezon City, Philippines Nytebird Full time

    Overview Why Become a Nytebird Executive Assistant? At Nytebird, we believe great leaders achieve more when they have the right partner beside them. Our mission is to give executives back their most valuable resource: time, while giving talented professionals like you the opportunity to grow, thrive, and build a meaningful career. This is not just...

  • Executive Assistant

    2 weeks ago

    Quezon City, Philippines JJKF Golden Prime Corporation Full time

    Overview An Executive Assistant is a professional responsible for managing the schedules and communications of key executives in their company, including but not limited to: Responsibilities Act as the point of contact among executives, employees, clients, and other external partners Monitoring and tracking the progress of the franchisee clients Manage...

  • Executive/Assistant

    2 weeks ago

    Quezon City, Philippines Carelink Health Care Services Company Full time

    Responsibilities include providing comprehensive administrative support to executives, managing scheduling, appointments, travel arrangements, and assisting in organizing meetings and special events with smooth logistics. Responsibilities Provide comprehensive administrative support to executives. Manage scheduling, appointments, and travel arrangements....