Sourcing and Procurement Specialist

Overview

Location: Beckel. Company: Hedcor, Inc. Department: Administrative Services and Supply Chain Management. Employment Type: Probationary. Work Arrangement: Hybrid.

Supports the team in implementing the approved strategic sourcing plan of 1RE as well as other relevant requirements to support its build projects, in accordance with AP procurement policy and AP and 1RE business objectives.

• Implements the procurement process as per 1AP/1RE Policies and Procedures, including but not limited to:
  • Provide support in vendor sourcing, pooling and accreditation, including necessary documentation (e.g., NDA)
  • Prepare and release of Request for Quotation (RFQ), Request for Proposal (RFP), Request for Information (RFI); obtain quotes from different vendors
  • Prepare Minutes of Meeting, Commercial evaluation, Quote Analysis report
  • Prepare and process documents for approval such as Request for Approval, Contract Approval Form and any other supporting documents needed for approval of Purchase Order, Emergency Notice to Proceed, Notice of Award, Contracts
  • Conduct pre-bid meetings, technical clarifications, kickoff meetings and contract rollout
  • Negotiate price, quantity, delivery schedules and contract terms with vendors
  • Prepare and issue Purchase Orders, Emergency Notices to Proceed or Contracts to vendors
• Draft contracts and manage work and purchase requests or any other documents necessary to acquire goods/services from vendors; collaborate with Legal to ensure contracts contain all negotiated details
• Manage commercial and supply chain aspects of executed contracts:
  • Rollout to relevant stakeholders
  • Monitor contractual requirements for submission
  • Monitor contract validity
  • Ensure contracts and other SCM documents are properly stored
• Prepare KPI and monitoring reports for SCMs
• Develop and manage effective relationships with internal and external stakeholders to maximize value to the organization