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Tax Specialist
4 weeks ago
Overview
The Payroll Tax & Reconciliation Specialist is responsible for performing detailed bank reconciliations for payroll-related accounts and managing the registration and maintenance of tax accounts with federal, state, and local agencies. This role requires an understanding of payroll systems and financial reconciliation processes to support compliance and internal financial integrity.
Key Responsibilities- Bank Reconciliation
- Perform daily reconciliation of payroll tax trust accounts.
- Investigate and resolve discrepancies between bank statements, payroll system, and accounting records.
- Maintain clear documentation for all reconciliation processes.
- Assist with month-end and year-end closing processes related to payroll accounts.
- Tax Agency Registration & Account Management
- Register new entities with applicable state and local tax agencies.
- Maintain accurate and up-to-date tax account credentials and login access.
- Track registration deadlines and ensure all jurisdictions are properly covered.
- Communicate with government agencies to resolve issues and maintain account standing.
- Prepare and submit Power of Attorney or other authorization forms as needed.
- Work Schedule
- Monday to Friday 8AM to 6PM EST
- Associate's or Bachelor's degree in Accounting or Finance
- 3+ years of payroll tax or accounting experience
- Experience in multi-state payroll highly desirable
- Familiarity with payroll systems and financial software
- Excellent analytical and reconciliation skills
- Proficiency in Microsoft Excel and other financial tools
- Detail-oriented with strong organizational and documentation abilities
- Ability to work independently and meet strict deadlines
- Experience registering businesses with state/local tax agencies across multiple states
- Knowledge of employment tax agency portals and bulk filing systems
