Bookkeeper

2 days ago

Angeles, Philippines Value Va Full time

VALUE Virtual Assistants is part of Bright Business Acceleration Inc., a Japanese-owned Filipino company. We specialize in business management consulting, offering strategic solutions and virtual assistance to help businesses worldwide improve operations and achieve growth. Position: Bookkeeper Duties and Responsibilities Finance Administration Prepare and issue client invoices using Xero and follow up on outstanding payments. Record supplier bills accurately and submit for internal approval. Support transaction reconciliation and maintain financial records. Collate data for monthly payroll and expense processing. File receipts, invoices, and other documentation in line with audit requirements. Assist with preparing reports for internal and external stakeholders. Identify and flag any inconsistencies, errors, or missing information in the report invoices, expenses, or financial records promptly. Escalate issues or delays in payments to the COO in a timely manner. HR Administration Maintain accurate staff records and update HR databases. Post job adverts, schedule interviews, and prepare offer letters and contracts. Track key dates such as probation periods, training completion, and contract renewals. Ensure all HR documentation (Right to Work, DBS, training certificates) is up to date. Support onboarding and offboarding processes by preparing documentation and coordinating tasks. Handle routine staff queries and elevate issues where needed. Maintain confidentiality in all HR and personnel matters. Highlight upcoming deadlines (e.g. contract renewals, probation reviews) to the relevant manager. Raise HR or compliance concerns when documentation or processes appear incomplete or unclear. General Administration Maintain organized digital filing systems. Support the wider operations team with administrative duties such as data entry, diary management, and document formatting. Monitor shared inboxes and respond to basic queries. Assist with procurement and ordering office supplies. Take initiative to streamline repetitive tasks or suggest improvements to internal processes. Communicate clearly when additional information or decisions are required to complete a task. Able to work independently with minimal supervision, managing competing priorities calmly and effectively. Proactive in identifying and communicating potential issues, errors, or process improvements. Comfortable asking questions and seeking clarification when needed to ensure accuracy and compliance As you will be working from home, please be advised that we will require you to prepare certain Technical Requirements for you to meet the industry standard. Technical Requirements A dedicated secluded working space away from noise and any distractions Updated personal computer or laptop with webcam Stable internet connection of at least 5Mbps and a backup of a pocket WiFi or Mobile Data Note This position is part of our candidate pooling. We are building a pool of qualified VAs for upcoming opportunities with our clients. By joining this pool, you will also be considered for future roles as they become available. #J-18808-Ljbffr

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