Executive Assistant

2 weeks ago

Quezon City, Philippines WeAssist.io Full time

Executive Assistant – WeAssist.io WeAssist.io is a vertically integrated commercial real estate firm leading investment, development, construction, and property management across Massachusetts and New Hampshire. Our culture is high‑energy, ownership‑driven, and inclusive, with a commitment to community impact and humor. Key Responsibilities Manage and triage an inbox of 10,000+ messages, implementing Inbox Zero systems. Draft, proofread, and send responses on behalf of the CEO with approval. Transcribe dictated responses while the CEO travels. Alert the CEO to urgent emails and follow through on pending items. Unsubscribe from irrelevant lists and maintain professional correspondence standards. Own scheduling, rescheduling, and coordination for a packed executive calendar, blocking focused work time. Prepare meeting briefs, research attendees, and coordinate internal participation with post‑meeting action tracking. Build and maintain a task tracking system for deadlines and project milestones. Document and standardize internal SOPs and follow up on commitments. Handle all aspects of business travel—flights, itineraries, meeting scheduling, and detailed travel logistics. Track and categorize 25–30 monthly receipts for expense reports, collaborating with accounting. Conduct research on investments, projects, and market opportunities, supporting political and industry research when required. Handle confidential data with discretion, including capital calls, financial statements, and wire confirmations, and maintain secure filing protocols. Qualifications Proactive by nature – anticipate needs before they’re voiced. Exceptionally organized and detail‑obsessed – ensure no task, email, or deadline slips through. Polished communicator – excellent command of written and spoken English with strong grammar, clarity, and tone. Discretion and trustworthiness – proven ability to handle highly confidential financial and personal information with integrity. Resilient and thick‑skinned – handle direct communication professionally with a sense of humor. High emotional intelligence – read context, respond appropriately, and maintain composure under pressure. Commercial real estate familiarity – experience supporting leaders in commercial real estate, property management, etc. Benefits & Perks Permanent remote work – work from anywhere while staying connected to a fast‑moving U.S. team. Direct access to leadership – side‑by‑side with a seasoned CEO leading major investment and development projects. Mentorship & growth – learn directly from decision‑makers in commercial real estate and elevate your executive operations skill set. Career longevity – a stable, long‑term role with a company that values loyalty, consistency, and excellence. Autonomy & ownership – trusted to run your lane, make calls, and improve processes independently. People who keep it real – work with sharp, driven, and candid professionals who also know how to laugh and get things done. Competitive salary – fixed rate $8,400–$13,200/yr. Prizes, bonuses, and performance incentives. Remote Work & Location The position is fully remote. You will work full‑time (7:30 AM–4:30 PM EST) from anywhere, with a professional setup, good camera, microphone, strong Wi‑Fi, and Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). We are an equal‑opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected veteran status. #J-18808-Ljbffr

  • Executive Services Assistant

    3 weeks ago

    Zamboanga City, Philippines Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    4 weeks ago

    Quezon City, Philippines Somewhere Full time

    This is a full-time remote role for an Executive Assistant at a US based company. The Executive Assistant will be responsible for providing executive administrative support, handling expense reports, facilitating communication, and offering general administrative assistance to ensure smooth operations. You will plan travel, manage schedules, coordinate...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines Blueshift Energy Full time ₱600,000 - ₱1,200,000 per year

    Company DescriptionBlueshift Energy is a solar energy company dedicated to empowering individuals to switch to clean energy. Our solar investments help customers save on their monthly electricity bills, allowing them to spend their hard-earned money on what matters most. With top-quality solar panels that last over 25 years, we offer industry-leading...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines DISCOVER GROUP OF TRAVEL SERVICE INC. Full time ₱160,000 - ₱240,000 per year

    Job Title: Executive Assistant to the Executive'sEmployment Type: Full-Time (Flexible Schedule)Location: Quezon Ave., Brgy. Paligsahan, cor. Sct. Reyes, Q C.Job Overview:We are looking for a highly organized and dependable Executive Assistant to support the Executive's of Discover Group of Travel Services Inc. This role will involve handling both personal...

  • Executive Assistant

    2 weeks ago

    Quezon City, National Capital Region, Philippines ANC Group of companies - Ford Quezon Ave Full time ₱250,000 - ₱500,000 per year

    We are looking for a new Executive Assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely...

  • Executive Assistant

    2 weeks ago

    Quezon City, Philippines IFive Inc. Full time

    Highlights Competitive compensation and benefits packages Continuous professional development and learning opportunities Regular engagement activities and events EXECUTIVE ASSISTANT Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and be #DecidedlyDifferent! ROLE OVERVIEW We are looking for an...

  • Executive Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines Motobrand Corporation Full time ₱900,000 - ₱1,200,000 per year

    About the roleMotobrand Corporation is seeking an exceptional Executive Assistant to provide high-level administrative support to our senior leadership team. This full-time role will be based in Quezon City Metro Manila and plays a vital part in ensuring the smooth running of our dynamic and fast-paced organisation.What you'll be doingManage the busy...

  • Executive Assistant

    3 days ago

    Quezon City, Philippines JM DELA CRUZ CONSTRUCTION Full time

    An Executive Assistant (EA) provides comprehensive administrative, technical, and clerical support to high-level executives, ensuring smooth operations and efficient time management. EAs act as a crucial link between the executive, their team, and external stakeholders. Their responsibilities include managing schedules, coordinating meetings, handling...

  • Executive Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines TechNerds Solutions Full time ₱1,200,000 - ₱2,400,000 per year

    HighlightsCompetitive compensation and benefits packagesContinuous professional development and learning opportunitiesRegular engagement activities and eventsEXECUTIVE ASSISTANTWork for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and be #DecidedlyDifferentRole OverviewWe are looking for anExecutive...

  • Executive Assistant

    4 weeks ago

    Quezon City, Philippines BCS System Technologies Inc. Full time

    - Bachelor's Degree of Business Management or any related in this field - Minimum of 2 years as an executive administrate assistance - Planning and scheduling meetings - Researching and organizing data to represent the senior management, which may include directors, executives, and committees. - Compiling expense reports - Performing bookkeeping tasks -...