Accounts Payable Team Leader

Infinit-O isn’t just about business process optimization, we’re about people. For over 20 years, we’ve been helping some of the world’s fastest-growing companies in Financial Services, Healthcare, and Technology achieve multiple strategic advantages through data-driven solutions, high-performance teams, and cutting-edge technology. Our world-class Net Promoter Score of 75 reflects our commitment to excellence and client satisfaction.

But what truly sets us apart is our culture. At Infinit-O, we believe that diversity, equity, and inclusion are the foundation of innovation and sustainable growth. We embrace differences, empower perspectives, and create equal opportunities for everyone. Our people-first approach has earned us the Great Place To Work Certification three times, and as a B Corp Certified company, we’re dedicated to making a positive impact not just in business, but in the communities we serve.

With a highly engaged and innovative team, we don’t just optimize processes, we also create meaningful change.

Job skills and Responsibilities:

• Clear and professional communication with vendors, team members, and internal departments.

• Effectively communicate with internal stakeholders on the purchase order creation process to ensure consistency and accuracy across the organization

• Manage status of purchase orders and troubleshoot issues to resolution including engagement with requisitioner or department head

• Ability to explain discrepancies and resolve invoice issues.

• Investigating payment discrepancies, duplicate payments, and vendor disputes.

• Expertise in reviewing a high volume of invoices, ensuring they are accurately captured, coded, approved and paid on time

• Proactively work with internal stakeholders to resolve vendor discrepancies timely, including online face-to-face working discussions

• Maintain and manage current vendor onboarding process, inclusive of receiving required tax documentation and banking details

• Review of routine and ad hoc monthly journal entries prepared by the AP processing team

• Analyze and prepare vendor payment proposals for approval on a weekly basis and off-cycle as deemed necessary for urgent requests

• Coordinate completion and timely review of monthly cash reconciliation tasks, AP reconciliations, credit card reconciliations

• Perform monthly reviews including, but not limited to, past due payments, unapproved/rejected purchase orders, purchase orders to be closed and procurement/legal verificationsFamiliarity with 2-way match, accruals and payment terms.

• Analyze expense trending for expense accruals and month-end close activities related to accounts payable

• Oversee daily bank activity and credit card transaction processes performed by AP staff members

• Drive process improvements to streamline the accounts payable workflow

• Ad hoc tasks to assist the Accounting and Finance function as needed

• Role may require off hour collaboration and engagement

Desired Skills and Experience:

• Bachelor’s degree in Accounting and CPA licensure

• Strong knowledge of Accounting, Accrual and Accounts Payable principles

• At least 3+ years of experience in Accounting Supervisory role

• Excellent communication (written and verbal), analytical, and interpersonal skills to manage and collaborate with team members, vendors and internal stakeholders

• Attention to details is critical for this role

• Ability to work in fast-paced, high volume environment, and meet tight deadlines

• Advanced proficiency in Microsoft Excel (Pivot tables, Lookup functions) and Powerpoint

• Desire and willingness to gain management skills

• Proven history of suggesting and implementing process improvements

• Experience with NetSuite, CashPro, Zendesk, and Google suite a plus