Accounting Associate

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

• The Accounting Assistant will play a key role in supporting the finance team with daily accounting tasks. Responsibilities include managing expense reports and reimbursements, entering financial transactions into internal databases, reconciling invoices, assisting the petty cash custodian, and communicating with suppliers and customers. This role will contribute to the smooth operation of the accounting department, ensuring transparency and efficiency in all financial transactions.

Health Insurance

• Accounts Payable/Receivable: Process and reconcile accounts payable and receivable transactions. Ensure accurate and timely recording of all payments. Monitor overdue receivables and follow up as needed. Prepare payment vouchers and ensure proper documentation for all transactions.

Key Responsibilities:

• Accounts Payable/Receivable: Process and reconcile accounts payable and receivable transactions. Ensure accurate and timely recording of all payments. Monitor overdue receivables and follow up as needed. Prepare payment vouchers and ensure proper documentation for all transactions.

• Treasury Functions: Assist in cash flow management and perform bank reconciliations. Monitor daily cash position and prepare daily cash reports. Ensure the timely processing of all bank transactions and transfers. Maintain accurate records of company bank accounts and transactions. Assist with general ledger entries, journal entries, and month-end closing processes. Reconcile accounts to ensure all balances are accurate and complete. Prepare and assist in the preparation of financial statements and reports. Review and process expense reports, ensuring compliance with company policies.

• Philippine Taxation: Assist in the preparation and filing of tax returns, including VAT, expanded withholding tax, and other taxes in compliance with Philippine regulations. Ensure proper withholding tax deductions, remittances, and compliance with BIR requirements. Stay updated on Philippine tax laws and ensure compliance, providing advice on any tax-related concerns. Assist in the preparation of tax audit documents and liaise with government agencies as necessary.

• Internal Controls and Compliance: Support internal control procedures and financial reporting processes. Ensure accounting records are accurate, complete, and in compliance with company policies, legal requirements, and tax laws. Assist in the preparation for external audits and collaborate with auditors during the audit process.

• Communication with Suppliers and Customers: Communicate with suppliers and customers regarding payment inquiries, invoice clarifications, and other related matters. Respond to emails and other forms of communication promptly and professionally. Send necessary financial documents such as invoices, payment confirmations, and statements as required. Address any issues or discrepancies in a timely manner to maintain good relationships with external stakeholders.

• Assisting Petty Cash Custodian: Assist the petty cash custodian in managing the petty cash fund, including disbursements and replenishments. Ensure proper documentation for petty cash transactions and assist in reconciling petty cash balances. Monitor petty cash usage and ensure adherence to company policies for small cash expenses.

• General Support: Assist with various administrative accounting tasks as required. Collaborate with cross-functional teams to provide necessary financial information. Bachelor’s degree in Accounting, Finance, or a related field. Preferably a graduate of Bachelor of Science in Accountancy (BSA). At least 1-2 years of experience in accounting, treasury, accounts payable/receivable, or related fields. Familiarity with accounting software (e.g., QuickBooks, SAP, Xero) is a plus. Knowledge of Philippine taxation laws and regulations (e.g., VAT, income tax, withholding tax).

Strong Communication

Jean Mikael Balagapo

HR Associate Shift Data Services Inc.

26/F, Yuchengco Tower, Central Business District, 6819 Ayala Ave, Makati, 1200 Metro Manila, Philippines

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