Procurement Officer

Overview

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position is assigned to the Procurement Division (PFP) within the Procurement, Portfolio and Financial Management Department (PPFD). PPFD\'s responsibilities include project-related financial management, consultant recruitment, Executing Agency procurement reviews, project implementation, portfolio management and project performance management. In addition, our teams are involved in several initiatives improving ADB\'s performance with respect to procurement planning, project implementation, procurement oversight and capacity development.

You will report to a PFP Procurement Specialist and have matrix reporting line to Country Director, TRM.

Your Role

As a Procurement Officer, you will work with other members of the PPFD Procurement Specialist assigned to the Resident Mission and with Procurement Sector Teams in Headquarters and engage with Executing and Implementing agencies (EAs/IAs) of the Borrower, Resident mission and Sector Groups staff, engaged consultants and other partners on all procurement-related aspects of the sector portfolio, to facilitate the successful formulation, processing, administration and monitoring of ADB-financed loan, grant, and technical assistance (TA) projects.

You will

• Be the procurement expert in a PPFD Procurement Team.
• Contribute to the country, sector and agency procurement risk assessment reviews.
• Contribute to and/ or lead the strategic procurement planning process for investment projects
• Under the supervision of the Procurement Specialist and/ or Procurement Sector Specialist undertake the transactional review of multiple procurement documents, including bidding documents, bid evaluation reports, and recommendations for contract award for goods, works, nonconsulting and consulting services.
• Provide advice on compliance with ADB Procurement Policy: Goods, Works, Nonconsulting and Consulting Services (2017, as amended from time to time), and Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
• Support the procurement aspects of the project preparation documents, review and comment on the bidding documents and evaluation reports and consolidate comments, requests for clarifications and/or revisions and draft the relevant sections of the electronic procurement approval form (ePAF), for approval by the relevant delegated authority.
• Support the EA/IAs in preparing multiple procurement documents to ensure full compliance with ADB\'s procurement guidelines and financing agreements.
• Support Sector Group and Regional Departments in processing and administering TA, support consultant recruitment process.
• Support loan/grant/TA and participate in processing missions in preparing the strategic procurement planning report and procurement plan, reviewing contract packaging, and discussing with EA/IAs to support project processing, implementation, and other consultation missions.
• Within delegated authority, review and endorse/ approve procurement transactions.
• Conduct dialogue with government officers for government procurement reform and assessment issues.
• In discussion with the Procurement Specialist, escalate complex matters where it is agreed that they need to be addressed at a higher organizational level.
• Where assigned, support other non-project-related procurement projects led by PPFD, including organization and participation in business opportunities fairs and seminars, internal policy development activities, creation of knowledge products, participation at procurement events.
• Help develop training materials and case studies and in conducting procurement training to Sector Group, Regional Departments, EA/IAs, engaged consultants etc.
• Contribute to the achievement of corporate targets, including by supporting PPFD and Sector Group in meeting its obligations to management around procurement metrics.
• Provide mentoring and coaching to less experienced procurement staff.
• Compile and maintain main procurement metrics covering performance indicators in the sector assigned.
• Perform any other assignments as reflected in your workplan.

Qualifications

You will need:

• Bachelor\'s degree preferably in engineering, law, business administration or related discipline; preferably with advanced training in public procurement or relevant fields.
• At least 8 years relevant experience in project preparation, processing and implementation with substantial experience in procurement and contract management related to infrastructure and consultant recruitment.
• Experience with ADB or similar multilateral development bank\'s procurement policies, regulations, guidelines and procedures, and anticorruption policies.
• Manage priorities and workload within general schedule of work, instructions and standardized practices.
• Able to dissect complex issues and summarize insights and able to identify issues and appropriate actions.
• Work with team members and work collaboratively as a constructive team member.
• Guide administrative staff to facilitate work planning, delivery and quality review
• Proficiency in expressing ideas in both spoken and written formats (including report-writing) in English.
• Please refer to the link for ADB Competency Framework for TL5.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADB\'s standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Expatriate benefits (if applicable)
• Relocation (if applicable)
• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development

Additional Information

This appointment is open to internal and external applicants.

This opening is a local staff position. It is open only to nationals and permanent residents of Thailand.

This is a fixed term appointment with option to renew, initially for a period of up to 3 years, or up to the Normal Retirement Date (NRD), whichever comes earlier, for the purpose(s) and conditions determined by ADB, in accordance with Administrative Order No. 2.01 (Recruitment and Appointment). After the initial fixed-term period, ADB may choose to renew the appointment for up to an additional 3 years or not renewed. This decision will be made in the overall interest of ADB, based on factors including but not limited to the requirement of Staff\'s particular blend of skills and experience for the medium-term work program of the organizational unit, sufficient funding to cover the renewed period, and Staff\'s performance and suitability for employment. There is no limit to the number of renewals up to NRD. However, this appointment is not convertible to a regular appointment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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