Procurement Associate

3 weeks ago

Mandaluyong, Philippines Petron Corporation Full time

Procure assigned services at the most competitive terms and ensure timely delivery of required services while complying with the company's purchasing policies and procedures

  • Effectively communicate and coordinate with contractors and proponents
  • Conduct pre-bid meetings and site and plant visits when necessary
  • Request for quotations; and evaluate and negotiate prices, terms and conditions to get the best value for money
  • Review scope of work and other bid documents received from the project proponents
  • Coordinates with the proponent for clarifications on the project and pre-bid meeting schedule
  • Prepares list of contractors to invite for approval of Top Management
  • Sends out Request for Quotations (RFQ) to Contractors
  • Attends pre-bid / clarification meeting whenever necessary
  • Reviews bid evaluation of the proponents
  • Facilitates negotiation meeting
  • Handles initial negotiation of contract price, if necessary, and or improvement of contract terms with contractors
  • Endorses contract award to Management
  • Initiates development of contract forms/formats specific to the nature of work of the projects handled
  • Prepares contract documents and coordinates with Legal and Finance departments on provisions of contract. Routes for approval and distributes notarized copies
  • Assists in the administrative aspects of contract execution particularly on the commercial terms
  • Assists the Manager and VP for Procurement in the implementation of various Technical, Legal and Environmental provisions/the Contract Agreement during discussion with Contractors/Vendors/Consultants, etc.
  • Reviews field change authorizations (FCAs), cost estimates, contract job appraisals and other contract related documents (e.g. waiver, etc.) as required and routes for approval
  • If necessary, follows up with proponent all billings of the contractor until 100% payment is done
  • Prepares weekly status update of projects being handled
  • Initiates and maintains professional relationship with actual and potential vendors/contractors
  • Maintains close communication and coordination with proponents and contractors
  • Must have a Bachelor's degree preferably in Engineering, Accounting, Management, Social Sciences
  • Preferably with at least one (1) year experience in Procurement and/or Supply Chain Management
  • Must have the ability to assimilate technical information, assess market trend/supply vulnerability, choose the appropriate procurement strategy
  • Must be computer literate, especially in Microsoft Office and SAP
  • Must be able to work well with suppliers, contractors, government agencies, end users, and other support group within the company
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