Warehouse Team Lead

3 weeks ago

Calabarzon Philippines Iron Mountain Full time

Job summary

Responsible for overseeing the daily operations of the records management team, ensuring the efficient and compliant lifecycle management of the organization's records. This role involves supervising team members, implementing records policies and procedures, managing recordkeeping systems, and ensuring adherence to legal, regulatory, and organizational requirements for records retention, access, and disposition. The Team Leader will play a key role in maintaining data integrity, accessibility, and security across all record formats.

Key Responsibilities:

  • Supervise, train, and mentor a team of Records Management Coordinators/Specialists.
  • Delegate tasks, monitor performance, and provide constructive feedback and coaching.
  • Conduct regular team meetings to discuss progress, challenges, and updates.
  • Assist in the recruitment, onboarding, and performance evaluations of team members.
  • Oversee the entire records lifecycle, including creation, receipt, maintenance, use, and disposition of physical and electronic records.
  • Ensure accurate and timely filing, indexing, and retrieval of records.
  • Manage the circulation of records, ensuring proper tracking and accountability.
  • Coordinate off-site storage and retrieval of inactive records with vendors.
  • Supervise the secure destruction of records in accordance with retention schedules and policies.
  • Implement and enforce the organization's records management policies, procedures, and retention schedules.
  • Ensure compliance with relevant legal and regulatory requirements (e.g., data privacy laws, industry-specific regulations, audit requirements).
  • Assist in internal and external audits related to records management.
  • Identify and escalate compliance risks related to recordkeeping practices.
  • Serve as a primary point of contact for internal departments regarding records management queries and requests.
  • Maintain accurate documentation of records inventory, retention schedules, and disposition logs.

Qualifications:

  • Diploma or GED in any field or course
  • Minimum of 2 years’ experience in similar field as a team lead is preferred
  • Background in warehouse operations, supply chain operations or records management
  • Strong understanding of records management principles, best practices, and industry standards (e.g., ISO 15489).
  • In-depth knowledge of relevant data privacy laws and regulations
  • Excellent leadership, team management, and mentoring skills.
  • Strong organizational skills with meticulous attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong problem-solving and analytical abilities.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • High level of integrity and discretion when handling confidential information.
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