Proposal Administrator

TOA Global Mandaluyong, National Capital Region, Philippines

Job Title: Proposal Administrator

Location: Mandaluyong City or Cebu City

Shift: 9:00PM - 6:00AM (Monday-Friday)

Work Arrangement: Onsite

UNLOCK YOUR POTENTIAL AT TOA GLOBAL

At TOA Global, we are passionate about helping professionals thrive in their careers, businesses, and communities. With a global presence spanning Australia, New Zealand, North America, the Philippines, South Africa, and South America, we empower accounting professionals by providing world-class opportunities and support.

• Prepare, develop, and produce prospect proposals and pitches, including Request for Proposals/Request for Qualifications, statements of work, prospect summaries, and other related documents utilizing templates and a content library.
• Use HubSpot, a CRM system, to maintain and update project statuses.
• Format documents in Microsoft Word and export to Adobe PDF.
• Collaborate with team members to ensure timely and high-quality deliverables.
• Read RFx documents and develop proposals according to specifications.
• Conduct research to support proposal content.
• Maintain clear communication with proposal and cross-functional teams.
• Project plan within Monday.com.

• Ability to follow instructions
• Ability to utilize critical thinking, discernment and be decisive in nature
• Project Management: Ability to manage multiple projects simultaneously and meet hard, unforgiving deadlines.
• Attention to Detail: Highly analytical with meticulous attention to detail.
• Process- and Results-Oriented: Focused on efficient processes and achieving outcomes.
• Self-Motivated and Proactive: Able to work independently with minimal supervision.
• Adaptable: Ability to learn quickly and manage changing priorities.
• Interpersonal Skills: Ability to work collaboratively and communicate effectively.
• Communication Skills: Effective verbal and written communication.
• Technical and Persuasive Writing Skills: Strong writing and editing skills.
• Organizational Skills: Highly organized to manage documents and timelines.
• Responsiveness: Very responsive and persistent in communication and task management.
• Open to Feedback: Positive attitude and commitment to continuous improvement.
• Research Skills: Ability to gather and analyze information for proposals.
• Proposal-Specific Skills: Ability to support all phases of the proposal process.
• Software Proficiency: Familiarity with RFx proposal management software, CRM systems, Microsoft Office Suite, Adobe Acrobat, and Adobe InDesign.

• Extreme proficiency in Microsoft Word.
• Fluency in English as a second language beyond working proficiency.
• Ability to read and discern complex, accounting industry jargon and follow strict requirements of work product output for Request for Qualifications.
• Skilled in technical writing or research.

• 1-2 years of experience in technical and persuasive writing and editing.
• Degree in Marketing, Business, Technical Writing, Communications, English, or related fields.
• Preferred accomplishment of higher education courses in Proposal Writing, Technical Writing, Communications, Marketing, Sales, Business Development, or related topics.
• Experience in proposal writing and coordination, technical/persuasive B2B writing, editing, marketing, sales, business development, or related areas.
• Extremely Proficient in Microsoft Office Suite (e.g., Outlook, Word, PowerPoint, Excel, SharePoint).
• Basic knowledge of Request for X and Proactive Proposal management software (e.g., Loopio, Responsive, Quorus Docs, Rocket Docs, Proposify, PandDocs, etc.).
• Basic knowledge of CRM systems (e.g., HubSpot, Salesforce).

• Mid-Senior level

• Full-time

• Administrative
• Industries: Administrative and Support Services

Note: The postings below this section appear to be other roles and company-wide announcements and have been omitted to focus on the Proposal Administrator role.