Information Technology Lecturer

Office Staff | School of Science and Engineering

Summary of Work Activities and Responsibilities: The Office Assistant reports primarily to the Assistant to the Dean, and the Dean. He/She works closely with the Office Administrative Assistant, coordinates with Department Secretaries, Chairs, and various offices on matters related to financial transactions and SOSE website management. The position provides support for accounting and clerical duties related to the School of Science and Engineering’s budget, including tracking expenditures, processing financial documents, and maintaining accurate budget records. It also involves managing the School's website by updating content, ensuring information is current and accurate, and coordinating with Departments to reflect academic and administrative updates.

• Administrative Support: Answer or place telephone calls and e-mails, and relay messages to the appropriate personnel. Entertain needs of faculty, students, and guests at the SOSE Dean’s Office. Provide support for SOSE’s various academic activities e.g. Annual GA, Merit, Director’s List and Open House Receptions, SOSE Week, Recognition Program, and Graduation Ceremony, etc.
• Fiscal Support: Coordinate with the Departments, CAO, and Purchasing Office on budget matters. Prepare, review, and endorse Check Payment System (CPS) and Electronic Purchase Requisition System (EPRS) requests for Asst. to the Dean/Dean’s approval. Assist the Dean with budget preparations for each School Year, by preparing budget requests for capitalized furniture and equipment, non-capitalized furniture and equipment, office supplies, and expenses. Coordinate with Departments on budget preparations for each School Year. Review and consolidate Department requests in order of priority with justifications and quotations for the Dean’s approval. Prepare, review, and endorse budget realignment and budget transfers for the Dean’s approval. Prepare, review, and endorse CPS and EPRS User Access forms for the Dean’s approval. Prepare, review, and endorse requests for liquidation, exception justification and new DCB accounts for projects. Review and endorse financial reports from the Departments. Disseminate documents to the Departments in relation to budget. Process approved financial assistance for faculty, staff, and students, e.g., conference subsidies, grants, etc. Manage budget processes for the SOSE Sanggunian Academic Subsidy (SAS) grants. Place orders for supplies and equipment for the Dean’s Office. Handle the Dean’s Office revolving fund. Monitor the Dean’s Office budget. Keep updated budget records.
• Website Support: Maintain and regularly update the content of the School’s website to ensure all information is current, accurate, and relevant, in coordination with UMCO. Coordinate with Departments for event announcements and news.

About Quezon City University: The Quezon City Polytechnic was created on March 1, 1994 by virtue of the City Council Ordinance No. SP-171. The institution undertook training and development of qualified technicians, with programs in Automotive Technology, Electrical Technology, Welding Technology, Refrigeration and Air-Conditioning Technology, Fashion Technology, Electronics Technology, Mechanical Technology, Computer Technology, and an industry-led pilot course in Boiler Technology. The school evolved into Quezon City Polytechnic University and later integrated into broader university status, emphasizing access to higher education and ladderized programs.

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Office Location: Ateneo de Manila University, Quezon City, Philippines