Account Payable

1 week ago

Taguig, Philippines CloudEats Full time

Job Purpose

The job purpose of an Accounts Payable Officer is to manage and oversee the payment of bills and invoices on behalf of a company or organization. It plays a crucial role in maintaining the financial health of an organization by ensuring that all financial obligations to vendors and suppliers are met accurately and in a timely manner. Effective management of accounts payable contributes to the smooth functioning of the business and helps maintain positive relationships with external partners.

Main Duties

Invoice Processing:

  • Receive, review, and process invoices from vendors and suppliers.
  • Ensure that invoices are accurate, complete, and comply with company policies.
  • Verification:
  • Verify the accuracy of invoices by matching them with purchase orders, delivery receipts, or other supporting documentation.
  • Confirm that goods or services were received before processing payments.

Data Entry and Coding:

  • Enter invoice details into the accounting system accurately.
  • Assign appropriate codes to expenses for proper tracking and reporting.
  • Payment Processing:
  • Initiate and process payments to vendors in accordance with payment terms and company policies.

Record Keeping:

  • Maintain organized and up-to-date records of all accounts payable transactions.
  • Keep track of payment due
  • Approval Workflow:
  • Ensure that invoices go through the necessary approval processes within the organization before payment is made.

Vendor Relations:

  • Communicate with vendors to address inquiries, resolve discrepancies, and negotiate payment terms.
  • Build and maintain positive relationships with vendors to facilitate smooth business transactions.

Compliance:

  • Adhere to relevant laws, regulations, and company policies governing accounts payable processes.
  • Stay informed about changes in regulations that may impact payment procedures.

Qualifications:

  • Bachelors degree in Accountancy, Finance, or a related field.
  • 2-3 years of experience in Accounts Payable, General Accounting, or Finance operations.
  • Strong knowledge of invoice processing, payment cycles, and reconciliation procedures.
  • Proficiency in accounting systems/ERPs (Netsuite, SAP, or similar) and MS Excel.
  • High attention to detail and accuracy in handling financial data.
  • Strong organizational and time management skills to meet payment deadlines.
  • Ability to analyze discrepancies and resolve vendor or invoice-related issues.
  • Good communication and interpersonal skills to coordinate with internal teams and maintain vendor relationships.
  • Familiarity with compliance requirements, internal controls, and best practices in accounts payable.
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