Executive Operations Assistant JOB ID JOSMIC1

Job Title Executive Operations Assistant Job ID JOSMIC1 Industry & Location Education (Real Estate) – LATAM / PH Job Status & Schedule Part Time (20 to 25 hours per week) – 9:00 AM to 1:00 PM EDT (flexible) Salary & Start Date $7 to $8 – ASAP Role Overview The client is a state‑certified real‑estate school in New York that licenses individuals to become real‑estate agents or brokers. We pioneered a program that allows 12th‑grade high school students to graduate as licensed agents and are now expanding to launch private classes for the public at our new Brooklyn location. The CEO needs to step out of daily administrative tasks to focus on high‑level strategic partnerships and business growth. About the Role We are seeking a highly competent, critically‑thinking Virtual Executive Operations Assistant to serve as a long‑term partner in scaling our growing real‑estate education business. This role is not for a basic task‑taker; we need a self‑starter who can take ownership of systems and administrative functions to provide the CEO with the “brain space” to drive the business forward. The ideal candidate will thrive in an environment that requires establishing order, building reliable systems, and providing strong accountability. Key Responsibilities Operational & System Implementation – Take ownership of new and existing business tools (CRM, productivity suites, etc.) to ensure they are fully implemented, optimized, and utilized effectively. Organizational Overhaul – Systematically organize and manage all business assets, including files, emails, and student records, to establish a functional, easily accessible database. SOP Development – Over time, document and generate Standard Operating Procedures (SOPs) for recurring tasks to create robust, repeatable business processes. Administrative & Student Management – Manage email inboxes, schedule appointments, and coordinate internal and external communications to handle various administrative tasks that consume the CEO’s time. Student Administration – Copy and paste students’ names into Course Completion Certificates, send Course Completion Certificates to students who pass, create and update course rosters, and send out post‑course surveys. Scheduling & Communication – Send calendar invites for coaching or partnership calls/meetings, remind the CEO about upcoming interviews and deadlines, and prepare bios, intros, or meeting summaries as needed. Technology & Digital Support – Assist with content development for the website and other platforms, stay current with the latest AI tools to drive efficiency within the business. Marketing & Outreach – Schedule all social media content (each post should include a CTA and link) and enter new contacts into Constant Contact, sending daily outreach messages using custom templates. Qualifications & Skills Proven Experience – Prior experience as a Virtual Assistant, Executive Assistant, or in a similar remote administrative role, ideally for a small business or education provider. Critical Thinking & Initiative – Must be a self‑starter who can solve problems independently, implement systems without constant micromanagement, and demonstrate ownership over tasks. Accountability – A strong commitment to deadlines, clear reporting, and a proactive approach to communicating progress and potential roadblocks. Organizational Skills – Exceptional ability to create, maintain, and enforce organized systems for files, communications, and data. Technology Savvy – Familiarity with modern business tools (CRM, email marketing, productivity suites) and a willingness to learn new systems quickly. Job Details Role Level: Mid‑Level Work Type: Part‑Time Country: Philippines City: Metro Manila Company Website: Job Function: Management Sector: Information Services What We Offer Your next opportunity is here. We are building the future of the real‑estate education industry, and we need a capable Executive Operations Assistant to join us. Apply now to become part of a growing business that values impact, creativity, and innovation. About the Company Searching, interviewing and hiring are part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing requisites under one roof. Whether you’re hunting for your next job opportunity or looking for potential employers, we’re here to lend a helping hand. Referrals Referrals increase your chances of interviewing at TALENTMATE by 2x. #J-18808-Ljbffr