Projects Assistant

WFH - Project Administrator

Posted 18 days ago

Permanent

This is a remote position.

This role is responsible for the administrative and operational oversight of projects, with a focus on supporting field technicians. The key duties include reviewing and approving reports , monitoring project progress , and ensuring all documentation is accurate and up-to-date. The ideal candidate has strong organizational skills, is proficient in Excel and OneDrive , and can manage multiple priorities. Experience in the engineering or construction industry is a plus.

Review, validate, and approve technician reports; close out completed work orders.

Monitor dispatches, follow up with technicians, and confirm submissions.

Submit and reconcile reports to ensure timely project closeout.

Maintain accurate documentation across Excel, Elmtree, and other tools.

Requirements Experience in operations coordination/project administration (engineering/construction preferred, but not required). Strong organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency in Excel, OneDrive, and project tracking tools (Elmtree a plus). Effective communication and follow-up skills with internal teams and technicians.

Benefits Employee Benefits Health and Wellness: Comprehensive HMO coverage for you and your dependents. Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future. Financial Flexibility: Virtual Credit Card for added convenience and purchasing power. Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time. Government Benefits: Full support for required government benefits. Supplemental Pay Types 13th Month Salary: A festive bonus to celebrate the year’s hard work. Overtime Pay: Compensation for your extra effort and time. Night Differential: Additional pay for working late hours or shifts. Incentives: Performance-based incentives to reward your contributions and achievements

Posted 23 days ago

Permanent

This is a remote position.

This is a remote position.

Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus) Type: Part-Time Position Summary: The Executive Virtual Assistant will be a dedicated, full-time team member responsible for bookkeeping, construction project coordination, and general administrative support. The ideal candidate is proactive, detail-oriented, and highly organized—with strong experience in QuickBooks, construction software (like Build-A-Trend or similar), and administrative tools. This individual should be confident working independently while supporting multiple workstreams.

Key Responsibilities:

Bookkeeping & Finance

Maintain accurate financial records using QuickBooks

Handle monthly reconciliations, expense categorization, and invoice management

Track accounts payable/receivable

Prepare reports for leadership review

Project Management Support

Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation

Support coordination with contractors, vendors, and internal stakeholders

Track project budgets and deadlines

Administrative Tasks

Manage email and calendar scheduling across multiple time zones

Coordinate travel arrangements and itineraries

Assist in file organization, SOP creation, and task tracking

Provide light social media support and content scheduling (as needed)

Cross-Business Support

Potentially support light admin/bookkeeping tasks for an additional service-based business

Adapt to shifting priorities between multiple workstreams with professionalism

Qualifications:

Strong QuickBooks knowledge; experience with construction or service industry accounting a plus

Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar

Excellent written and verbal English communication skills

Highly organized, detail-oriented, and able to manage multiple priorities

Strong work ethic aligned with Filipino cultural values of integrity and reliability

College degree preferred

Tools You’ll Use:

QuickBooks

Build-A-Trend or similar project management software

Google Workspace (Gmail, Calendar, Drive, Docs)

Zoom or Google Meet

Canva or Meta Business Suite (basic social media use)

Requirements

Qualifications:

Strong QuickBooks knowledge; experience with construction or service industry accounting a plus

Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar

Excellent written and verbal English communication skills

Highly organized, detail-oriented, and able to manage multiple priorities

Strong work ethic aligned with Filipino cultural values of integrity and reliability

College degree preferred

Tools You’ll Use:

QuickBooks

Build-A-Trend or similar project management software

Google Workspace (Gmail, Calendar, Drive, Docs)

Zoom or Google Meet

Canva or Meta Business Suite (basic social media use)

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