Talent Acquisition Administrator

Overview Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together. Role description: Arcadis is seeking a Talent Acquisition Administrator to join our Talent Acquisition Shared Service (TASS) team in Makati City, Philippines. This position is for the night shift. You will join our team of talent acquisition members who provide administrative and recruiting support to our global Talent Acquisition (TA) colleagues in Australia, North America and the UK. The TA Administrator plays a vital role in assisting the TA Team by providing administrative tasks that empower TA Partners and Sourcing Partners to focus on meaningful interactions with Hiring Managers, Key stakeholders and candidates. By efficiently managing tasks and processes, the TA Administrator contributes to an enhanced candidate experience and a more streamlined recruitment workflow. Responsibilities Provide general administrative support to the Talent Acquisition team and perform tasks such as updating candidate information in the applicant tracking system (ATS), interview scheduling, pre-employment checks, offer creation and generating necessary reports to support data-driven decision-making. Manage, triage, monitor and respond to emails received into team mailboxes. Take ownership of recruitment-related administrative tasks, including managing queries from candidates and internal stakeholders, and addressing interview scheduling conflicts. Collaborate closely with the recruitment team to provide seamless support, sharing insights and recommendations to enhance the efficiency of recruitment processes. Maintain accurate records and documentation, ensuring data integrity in recruitment systems, tracker documents and compliance with relevant policies and regulations. Continuously seek opportunities to improve processes and workflows, contributing to the overall optimization of the recruitment function. Qualifications & Experience Previous experience in recruitment coordination, administrative support, or a related role within a fast-paced and dynamic environment. Strong organizational skills with the ability to multitask and manage competing priorities effectively. Knowledge in using applicant tracking systems (ATS), preferably experience with Oracle Recruit Cloud and EightFold Excellent communication skills, both written and verbal, with the ability to interact professionally with candidates, internal teams, and external partners. Detail-oriented approach to work, ensuring accuracy and consistency in tasks and data management. Strong team player who can collaborate effectively and contribute positively to a collaborative work environment. Familiarity with recruitment processes, terminology, and best practices is a plus. Proficiency in Microsoft Office suite, particularly Excel, Word, and Outlook. Why Arcadis? We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy. Our Commitment to Equality, Diversity, Inclusion & Belonging We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. At Arcadis, you will have the opportunity to build the career that is right for you. Because each Arcadian has their own motivations, their own career goals. And, as a ‘people first’ business, it is why we will take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions. #J-18808-Ljbffr