Workplace Coordinator

JLL Taguig, National Capital Region, Philippines

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JLL Taguig, National Capital Region, Philippines

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The Workplace Coordinator will be responsible for:
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Operations Support
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Provide superior customer service to meet on-site client expectations
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Work order management through Corrigo – ensuring no work orders go overdue or closed before work completed.
o
Provide vendor management support by ensuring subcontractors perform to the required standards (including inspection of vendors’ work)
o
Assist in the procurement of vendors and services as required
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Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
o
Perform weekly consumables order; receive and store as required; and provide receipts to PFM for records
o
Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy
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Organise specialty cleaning as required
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Provide administrative support to Post Workplace Manager as required to ensure staff obtain and maintain security clearances
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Actively engage in maintaining good sustainability practices
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Health, Safety and Risk Management
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Under direction of PFM, assist in conducting regular audits to ensure that safety procedures are being complied with
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Assist in carrying out safety procedures when needed
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Assist in the property risk management program
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Ensure correct HSE documentation is reviewed and stored correctly
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Confirm all service reports are uploaded to work orders
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Participate in service delivery and business continuity plans as required
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Follow established escalation and incident reporting procedures
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Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Core Competencies
The Workplace Coordinator will demonstrate the following competencies:
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Able to cooperate and work well with others to meet targets
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Support the team effectively as and when needed
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Proven ability to commit to flawless execution while complying with firm’s procedures and standards
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Demonstrate and instill a culture in the team that match JLL’s core behaviors and values: Safety, Expert, Proactive, Innovative, Team Player and valuing the Customer
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Able to interact with the general client staff & vendors with ease
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Demonstrates ability to work with vendors to deliver efficient service
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Demonstrates proactive & professional approach to customer service
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Proven ability to manage multiple and complex operational matters
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Demonstrates ability to prioritise and manage tasks in an efficient and timely manner
Experience
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Worked in a dynamic environment with operational experience in FM
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Competence in Microsoft Suite programs – Word, Excel, Teams, Outlook
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Previous experience in service coordination and administration

Seniority level

• Seniority level Associate

Employment type

• Employment type Full-time

Job function

• Job function Management and Manufacturing

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