Hubspot & Executive Admin Specialist | Fixed Dayshift & Weekends Off | 1x-2x a month Onsite

23 hours ago

Philippines Zig Zag Offshoring Full time

ZigZag is looking for a HubSpot and Executive Admin Specialist to join our team *Opportunity for Business International Trip *Fixed Dayshift & Weekends Off *1x-2x a month onsite in Ortigas Key Responsibilities (What You Own) Protect the Leader’s Time Manage and maintain the Managing Director’s calendar, inbox, and Teams messages to maintain clarity, structure, and prioritisation. Anticipate upcoming priorities and adjust schedules proactively. Prioritize and schedule meetings in alignment with strategic objectives. Filter incoming requests and communications, ensuring only the most essential reach the leader. Coordinate meetings, agendas, and logistics for internal and external stakeholders. Oversee travel bookings and logistics to align with project needs. Plan for Success Prepare high-quality presentations, briefing materials, and meeting notes. Ensure meetings are efficient, with clear agendas, outcomes captured, and follow-ups tracked. Support daily, weekly, and monthly planning processes. Track goals, commitments, and project timelines. Anticipate needs, upcoming deliverables, track responsibilities, and manage risks. Maintain and update Standard Operating Procedures (SOPs) and Playbooks. Push Projects Forward Act as the central liaison between the Managing Director and internal/external stakeholders, maintaining clear, timely, and professional communication flows. Follow up on actions and requests to ensure momentum is maintained. Ensure progress and accountability on operational projects. Coordinate cross-team communication and follow-ups. Support documentation, reporting, and system automation. Verify and optimise workflows that increase efficiency and transparency. Support document and contract management (NDAs, agreements) using DocuSign. Maintain accurate client and opportunity data in HubSpot, Accelo, and SharePoint. Coordinate Connect inbox responses, updates to team resources, and lead generation research. Assist in managing business development pipelines, reporting, and process improvements. Qualifications (What You Are) Skilled and experienced in using HubSpot CRM Preferably with experience using Accelo and SharePoint, but not required Proactive communication and time management. Strong organisational and project coordination skills. Systems thinking - the ability to optimise workflows and create clarity. High attention to detail and follow-through. Confidentiality and professionalism Can make decisions on scheduling, meeting logistics, and standard client communications. Must escape commercial, contractual, or strategic decisions to the Managing Director. ZigZag is committed to building a diverse, inclusive, and equitable workplace. We believe that talent knows no borders, and we welcome individuals from all backgrounds to help us shape the future of work. Guided by transparency and agility, we foster an environment where everyone is valued and empowered to thrive. #J-18808-Ljbffr

  • Email Marketing Specialist

    4 weeks ago

    , Metro Manila, Philippines 2X Full time

    I Hunt for Talent, Not Just Resumes. Ready for Your Next Role? Position Description: Reporting as a Marketing Operations Specialist with 2X, you will play a key role in executing and optimizing marketing automation workflows to support demand generation and customer engagement initiatives. You’ll manage marketing activities across various B2B...

  • Team Leader

    2 weeks ago

    , Davao del Sur, Philippines TORCH Solutions Full time

    This is an exciting opportunity to join the team as a Team Leader in the Davao City Davao del Sur office. In this full-time role, you will be responsible for leading and developing a high-performing team within our dynamic call centre and customer service environment. You will enjoy a great work-life balance with fixed weekend days off as part of the role....

  • Sales & Marketing Operations Specialist (HubSpot)

    4 days ago

    Philippines Hireframe Full time ₱80,000 - ₱120,000 per year

    We're looking for a HubSpot Specialist to own and optimize CRM across Marketing, Sales, and Customer Success. You'll be the go-to HubSpot expert, ensuring the platform runs like a well-oiled machine, empowering teams to hit goals faster.ResponsibilitiesAdminister HubSpot (CRM, Marketing Hub, Sales Hub, Service Hub) and keep it running at peak performance....

  • PARAPLANNER | Fixed Dayshift and Weekends Off!

    22 hours ago

    , , Philippines Qwrk. Full time

    If you're a talented individual who loves challenges, be part of our growing team as a Paraplanner now! What's in it for me? Be part of a Young, Motivated and Agile company Grow! Learn! Guide! While having FUN! Fixed Day Shift, Day 1 HMO coverage, 2-week Christmas break The overall objective of this role is to produce professional, high quality compliant...

  • HR Generalist

    1 day ago

    , Davao del Sur, Philippines VA PLATINUM PTY LTD INC. Full time

    Do you thrive in managing people-focused processes with impact? Ready to be the go-to HR friend employees trust? Want to grow your HR career in a dynamic, supportive team? Be an Addition to Our Growing Team! About the Role As an HR Generalist with our organisation, you'll play a pivotal role in building an exceptional workforce and fostering a thriving...

  • Paraplanner | Fixed Dayshift

    4 weeks ago

    , , Philippines Zig Zag Offshoring Full time

    ZigZag is looking for a Paraplanner to join our team! You must be willing to work onsite in Ortigas from Monday to Friday from 7am to 4pm Manila time With transportation allowance! With signing bonus! The purpose of this role is to provide quality, compliant and timely statements of advice in accordance with current legislation and licensee requirements....

  • Accounting Managers

    1 day ago

    , Cagayan Valley, Philippines Elite Virtual Employment Solutions ( EVES ) Full time

    Level Up Your Accounting Career with EVES! Elite Virtual Employment Solutions (EVES) is an offshoring/BPO company with headquarters in the US. We are on the hunt for experienced Accounting Managers ready to take their careers to new heights. With at least 5 years of solid expertise, you’ll play a key role in shaping our success in Baguio or Tuguegarao...

  • Aprio PH

    1 day ago

    , , Philippines Aprio Full time

    Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast‑growing industries, Aprio ensures clients...

  • HubSpot Developer and Administrator

    2 weeks ago

    , Metro Manila, Philippines SocialPost.ai Full time

    1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. We solve the challenge faced by 4 out of 5 small businesses that fail to generate high-quality leads using social media. Our artificial intelligence creates stunning posts that build engagement, authority, and trust consistently. Customized to your...

  • Property Management Assistant

    2 weeks ago

    , Pampanga, Philippines Admin24Seven Full time

    Company Looking for a fixed dayshift and greater opportunity for your career? Step up with Admin24seven! We’re an Australian company based at Marquee Mall, Angeles City, Pampanga . We’re a fun and driven team that values training, work-life balance, a supportive environment, and strong career growth. Role Summary The Tenancy Administrator is responsible...