Administrative Assistant

Overview

Position: Administrative Assistant (US Property Management/Real Estate)

Location: SM Downtown, Cagayan De Oro

Work setup & shift: Onsite | Night shift (US Hours)

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

As an Administrative Assistant (US Property Management/Real Estate) , you will provide administrative and operational support to the property management team and portfolio managers as needed.

• Property Management and Legal Compliance
  • Learn properties, their locations, and unique characteristics.
  • Learn Fair Housing and other laws and local ordinances that affect property and tenant operations.
  • Prepare letters and notices to tenants.
  • Communicate with tenants on various issues, including but not limited to rent collection, and repair and maintenance issues.
  • Assist Portfolio Managers with onsite building management responsibilities.
  • Coordinate with outside vendors.
• Leasing
  • Learn to prepare and review leases, letters, and any other administrative documentation.
  • Assist with timely rental of properties and completion of documents.
  • Prepare and post property advertisements.
  • Assist with the move-in and move-out process.
• Finance
  • Assist in the timely collection of rent.
  • Assist with utility billing, account setup, and communication with utility companies.
• Maintenance
  • Learn to create and schedule work orders.
  • Learn and assist maintenance staff with timely repairs and turnovers of units.
  • Coordinate with vendors to request estimates and collect documentation such as General Liability Insurance and W9.

Non-negotiables

• Experience interacting with US-based clients.
• A strong background in administrative or assistant roles.
• Proven ability to handle high-volume workloads and multi-task.
• Experience reporting to and supporting multiple stakeholders or supervisors.
• Strong attention to detail, with skills in documentation and paperwork generation.
• Solid phone communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace.

Preferred skills/expertise

• Prior experience in property management, real estate, or administrative support.
• Knowledge of property management processes and regulations.
• Familiarity with property management software like YARDI or Rent Café.

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%

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