Property Management Admin Coordinator

3 weeks ago

Cebu City, Philippines Admin 24 Seven Full time

Location

Onsite – JDN, Mandaue City, Cebu

About the Role

We are looking for a highly organized and proactive Admin Coordinator to support the Property Management Department of a major Australian property group. This role involves preparing draft leasing documentation, coordinating invoicing, compliance systems, plant registrations, contractor onboarding, and supporting the wider property management team across multiple systems.

You’ll be working with property managers, assisting with reporting, data management, and maintaining key compliance platforms such as CM3, and C8 . Prior experience in property administration for an Australian company is highly desirable.

Key Responsibilities
  • Invoicing & Accounts Support
  • Assist with preparation of draft leases and license agreements.
  • Process AP invoices for the Property Management Department.
  • Handle AFSS invoicing (management fees to owners and council charges).
  • Compliance & Plant Registration
  • Manage SafeWork NSW plant item registrations.
  • Ensure timely and accurate registration.
  • Provide plant item certificates to Facilities Managers.
  • System Management & Support
  • Oversee and manage the CM3 platform:
  • Contractor and tenant email communications.
  • Site/tenancy/vendor updates.
  • Training and ongoing support for staff and Real Trust partners.
  • Vendor onboarding.
  • Support C8 system vendor onboarding and disbursement enquiries.
  • Internal & External Coordination
  • Respond to emails in the relevant inbox.
  • Support the Team where required
  • Liaise with external providers (CM3, AESC).
  • Maintain and update contract registers and site-specific manuals.
  • Ad Hoc Tasks
  • Various administrative and project-related tasks.
Key Qualifications
  • At least 2 years of experience in an administrative or coordination role.
  • Experience working with Australian clients , ideally in property or facilities management .
  • Familiarity with systems such as CM3 , and/or C8 is a big advantage.
  • Strong communication and coordination skills.
  • Excellent English – written and spoken.
  • Proficient with Microsoft Excel, Google Sheets, and online platforms.
Work Setup and Benefits
  • Work on Site – Full-time
  • Fixed Dayshift Schedule
  • Fixed Weekends Off
  • Additional Paid Leave
  • Salary increase after review on work anniversary
  • HMO and Government Benefits
#J-18808-Ljbffr

  • Property Admin Coordinator

    2 weeks ago

    Quezon City, Philippines SUNRAYS PROPERTY MANAGEMENT INC. Full time

    The Property Admin Coordinator performs a wide range of administrative and office support activities to facilitate the efficient operation of the property being managed. DUTIES AND RESPONSIBILITIES: PAC 1 (Billing, Disbursements, & Documentation) A. Office Administration / Documentation B. Billing C. Amenities Administration D. Income Generating...

  • Property Management Admin Assistant

    2 weeks ago

    Cebu City, Philippines Cloudstaff Full time

    Overview On-site - Cebu 1-3 Yrs Exp Bachelor Full-time We're Hiring: Property Management Admin Assistant! Role Property Management Admin Assistant Work Arrangement Work from Office Schedule Morning shift Reports To Property Manager / Head of Property Management Key Responsibilities Prepare lease documentation and management agreements Generate CMA reports...

  • Property Management Admin Associate

    7 days ago

    Cebu City, Central Visayas, Philippines Smartsourcing Full time ₱300,000 - ₱450,000 per year

    Every property has its foundation. For us, it's you. Apply now at Smartsourcing, a 5-Time Best Company to Work ForHi We're Smartsourcing, and we're on the hunt for a full-time, on-site Property Management Admin Associate We're after someone who thrives on organization, loves keeping things on track, and has the detail skills to keep operations running...

  • Property Management Admin Associate

    4 weeks ago

    Cebu City, Philippines Smartsourcing Full time

    Every property has its foundation. For us, it’s you. Apply now at Smartsourcing, a 5-Time Best Company to Work For! Hi! We’re Smartsourcing, and we’re on the hunt for a full-time, on-site Property Management Admin Associate! We’re after someone who thrives on organization, loves keeping things on track, and has the detail skills to keep operations...

  • Commercial Property Management Assistant

    7 days ago

    Mandaue City, Central Visayas, Philippines Admin 24 seven Full time ₱40,000 - ₱60,000 per year

    Job DescriptionWe are seeking a skilled Commercial Property Management Assistant to support our Property Management team in handling a portfolio of commercial properties. The ideal candidate will have direct experience with Australian commercial real estate, particularly in reviewing leases, calculating and reconciling outgoings, and providing accurate...

  • Property Management Admin

    1 week ago

    Davao City, Davao, Philippines VA Platinum Full time ₱70,000 - ₱120,000 per year

    Organised, tech-savvy admin with property management experience?Enjoy streamlining workflows and supporting smooth operations?Looking to join a growing firm that values initiative and client care?We'd love to meet youAbout the RoleWe're looking for an Admin VA (Property Management VA) who thrives in a fast-paced environment and has hands-on experience in...

  • Property Manager

    2 days ago

    Quezon City, National Capital Region, Philippines DMCI Homes Property Management Full time ₱660,000 per year

    DMCI Homes Property Management Corp. (DPMC), a subsidiary of DMCI Homes, is looking for a Property Manager.The successful candidate will be hired directly by DPMC.Qualifications:Candidate must possess a Bachelor's Degree related to Property Development, Real Estate Management, Engineering (Civil, Mechanical, or Electrical), Finance, or Business...

  • Property Management Coordinator

    4 days ago

    Makati City, National Capital Region, Philippines Booth & Partners Full time ₱300,000 - ₱450,000 per year

    Job DescriptionRole SummaryThe Property Management Coordinator is an administrative heavy, pivotal role supporting all facets of property and tenancy management, with a dual focus on tenant onboarding/administration and maintenance coordination. This role ensures compliance, timely execution of administrative tasks, and effective communication between...

  • Property Management Coordinator

    4 days ago

    Makati City, National Capital Region, Philippines Booth and Partners Pte Ltd Full time ₱250,000 - ₱500,000 per year

    Role SummaryThe Property Management Coordinator is an administrative heavy, pivotal role supporting all facets of property and tenancy management, with a dual focus on tenant onboarding/administration and maintenance coordination. This role ensures compliance, timely execution of administrative tasks, and effective communication between tenants, landlords,...

  • Property Engineer

    1 week ago

    Mandaluyong City, National Capital Region, Philippines GD PRIME PROPERTY MANAGEMENT CORPORATION Full time ₱1,200,000 - ₱2,400,000 per year

    Requirements:With at least 2-5 years working experience in Property Management (Residential Condominium)With at least 2-5 years of experience as Property or Building EngineerMust be Licensed Mechanical / Electrical EngineerCan Start ImmediatelyMust be fully vaccinatedWilling to work in Pioneer, Mandaluyong CityJob Duties & Responsibilities:Maintenance and...