Executive Assistant to the Managing Director

19 hours ago

Metro Manila Philippines Healthy Options Full time

Executive Assistant to the Managing Director

Direct message the job poster from Healthy Options

Our vision is to have a healthier world where people take responsibility for their own health and the planet.

Since our first store opened at Shangri-La mall in 1995, our customer advisors have dedicated themselves to achieving our vision through educating and empowering our customers. The success in establishing Healthy Options as the premier all natural products store chain in the country has been made possible by our dedicated people.

To build on this success, we will continue to focus on providing world-class customer experience and innovative natural products and services.

Join us to continue and expand the contribution Healthy Options is

Job Description

Executive Support

  • Manage the MD’s calendar, communications, travel, and business documentation.
  • Represent the MD in correspondence and interdepartmental coordination.
  • Prepare reports, presentations, meeting minutes, and briefing materials.
  • Facilitate timely execution of administrative and strategic tasks across teams.

Office Management

  • Oversee office maintenance, cleanliness, supply procurement, and vendor coordination.
  • Supervise support staff (security, janitorial, café operations) and ensure compliance with operational standards.
  • Manage office and café petty cash, purchase requisitions, and contract renewals.

Schedule & Records Management

  • Organize key meetings and maintain documentation for corporate, legal, and financial records.
  • Track and ensure timely submissions of schedules, reports, and compliance deliverables.
  • Oversee HRIS and shift approvals for multiple departments under the MD’s scope.

Travel & Events Coordination

  • Arrange domestic and international travel for executives and staff.
  • Organize company events, supplier gifting, and visa processing support for leadership teams.

Special Projects & Support

  • Assist with contract reviews, insurance renewals, asset management, and sustainability initiatives.
  • Provide operational support for special assignments and personal business matters of the MD.

Qualifications

  • Graduate of any Business or Organizational Communication related course
  • Has above-average communication and interpersonal skills
  • High level of emotional intelligence
  • Discretion and Confidentiality
  • Must be creative and resourceful
  • Must be people-oriented and confident
  • Must be responsible, highly-organized and keen to details
  • Can multitask effectively and can work under minimal supervision
  • Experienced in dealing with high-profile personalities
  • Knowledgeable with standard office administrative practices and procedures
  • Must be highly proficient in computer skills in all Microsoft applications and online research
  • Must demonstrate high level of professionalism and integrity

Seniority level

  • Associate

Employment type

  • Full-time

Job function

  • Administrative and Strategy/Planning
  • Industries: Retail
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