Executive Assistant to the Managing Director

4 weeks ago

Metro Manila Philippines Healthy Options Full time

Executive Assistant to the Managing Director

Direct message the job poster from Healthy Options

Our vision is to have a healthier world where people take responsibility for their own health and the planet.

Since our first store opened at Shangri-La mall in 1995, our customer advisors have dedicated themselves to achieving our vision through educating and empowering our customers. The success in establishing Healthy Options as the premier all natural products store chain in the country has been made possible by our dedicated people.

To build on this success, we will continue to focus on providing world-class customer experience and innovative natural products and services.

Join us to continue and expand the contribution Healthy Options is

Job Description

Executive Support

  • Manage the MD’s calendar, communications, travel, and business documentation.
  • Represent the MD in correspondence and interdepartmental coordination.
  • Prepare reports, presentations, meeting minutes, and briefing materials.
  • Facilitate timely execution of administrative and strategic tasks across teams.

Office Management

  • Oversee office maintenance, cleanliness, supply procurement, and vendor coordination.
  • Supervise support staff (security, janitorial, café operations) and ensure compliance with operational standards.
  • Manage office and café petty cash, purchase requisitions, and contract renewals.

Schedule & Records Management

  • Organize key meetings and maintain documentation for corporate, legal, and financial records.
  • Track and ensure timely submissions of schedules, reports, and compliance deliverables.
  • Oversee HRIS and shift approvals for multiple departments under the MD’s scope.

Travel & Events Coordination

  • Arrange domestic and international travel for executives and staff.
  • Organize company events, supplier gifting, and visa processing support for leadership teams.

Special Projects & Support

  • Assist with contract reviews, insurance renewals, asset management, and sustainability initiatives.
  • Provide operational support for special assignments and personal business matters of the MD.

Qualifications

  • Graduate of any Business or Organizational Communication related course
  • Has above-average communication and interpersonal skills
  • High level of emotional intelligence
  • Discretion and Confidentiality
  • Must be creative and resourceful
  • Must be people-oriented and confident
  • Must be responsible, highly-organized and keen to details
  • Can multitask effectively and can work under minimal supervision
  • Experienced in dealing with high-profile personalities
  • Knowledgeable with standard office administrative practices and procedures
  • Must be highly proficient in computer skills in all Microsoft applications and online research
  • Must demonstrate high level of professionalism and integrity

Seniority level

  • Associate

Employment type

  • Full-time

Job function

  • Administrative and Strategy/Planning
  • Industries: Retail
#J-18808-Ljbffr

  • Executive Assistant to Director

    3 days ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱40,000 - ₱60,000 per year

    Key Responsibilities:Maintained and organized the director's calendar, scheduling meetings, and appointments, and coordinating with various stakeholders.Act as a primary point of contact for internal and external communications, manage emails, and phone calls, and ensure effective communication on behalf of the executive.Arrange and plan travel itineraries,...

  • Executive Assistant To The Director

    3 weeks ago

    , Metro Manila, Philippines Buscojobs Full time

    Executive Support jobs in the Philippines are available. Our Executive Career Center contains expert insight on executive hiring trends, with over $150,000+ executive job listings, plus key job, salary, and career information. Job Descriptions We have multiple executive support job openings, including Executive Assistant to the Director, Executive Support,...

  • Executive Assistant

    4 days ago

    , Metro Manila, Philippines Wing Assistant Full time

    Please whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...

  • Director of Training

    3 days ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱2,800,000 - ₱4,500,000 per year

    Position OverviewTheTraining Directorwill lead the strategic design, implementation, and continuous improvement of all training and development programs within the company. This role ensures that Virtual Assistants (VAs), team leaders, and support staff are equipped with the knowledge, skills, and service mindset required to deliver world-class support to...

  • Training Director

    3 days ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱280,000 - ₱450,000

    Title: Training DirectorAbout the role- Lead the strategic design, implementation, and continuous improvement of all Training & Development programs.- Ensure Virtual Assistants (VAs), team leaders, and support staff have the skills and service mindset to deliver world-class client support.- Ideal candidate: visionary L&D leader with deep adult-learning...

  • Assistant to Programme Director

    18 hours ago

    , Metro Manila, Philippines Greenpeace Southeast Asia Full time

    Overview The Assistant to Programme Director will assist the Programme Director and Programme Operations Coordinator in executing, improving and implementing systems and procedures primarily in the areas of regional and country programme planning, monitoring, evaluation and learning (MEL), financial oversight of budget and expenditures, internal...

  • Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱450,000 - ₱900,000 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Assistant

    3 days ago

    Manila, National Capital Region, Philippines Wing Assistant Full time ₱1,164,000 per year

    Please whitelist the domains "" and "" with your email provider to make sure you get our emails.Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize...

  • Executive Assistant

    4 days ago

    Manila, Philippines Wing Assistant Full time

    Executive Assistant with Asana Proficiency (Remote) Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling,...

  • Assistant Director of Finance

    3 weeks ago

    , Metro Manila, Philippines Grand Hyatt Full time

    Join to apply for the Assistant Director of Finance role at Grand Hyatt Summary Grand Hyatt Manila offers a myriad of exciting experiences and dramatic restaurant concepts, making it a destination within a destination. Embracing the philosophy, we bring moments of more to everything that we do. Organization- Grand Hyatt Manila We are seeking a...