Treasury Assistant

Responsible for processing local and global payments, ensuring compliance with financial regulations, maintaining bank data, and coordinating with internal and external stakeholders for treasury operations.



Key Responsibilities

Primarily responsible for the processing of payments (local payments); execute automatic payment run or manual one-off payments in PRISM (SAP) Financials or applicable ERP systems.
Ensure that all transactions (local and global) conform to established the company Financial Regulations, accounting procedures/guidelines, and internal controls.
Responsible for the processing of payments to:
Vendors, Suppliers
Local Staff (travel advance, Daily Subsistence Allowance)
Vendor down-payments
Prepare a USD or Peso Check, a USD or Peso wire transfer depending on the payment method and currency of the transaction.
Follow up with authorized signatories when necessary regarding urgent check payments.
Responsible for the releasing of checks to payees; ensure that acknowledgment receipts are on hand prior to release.
Inform vendors/suppliers of checks ready for release/pick-up.
Attend to queries/telephone calls from vendors/suppliers regarding payments.
Responsible for the processing of global payments:
Mission Payment Requests (MPR)
Ensure that all required documents are submitted and MPRs are signed by Chief of Mission (COM) or by person duly authorized by COM; process automatic or manual payment.
Mission Funding Requests (MFR)
Ensure that MFR is appropriate; communicate with Mission where requests are excessive.
Initiate queries with Missions regarding high cash balances.
Coordinate with Missions regarding transfer of excess cash balances to central HQ accounts.
Process bank-to-bank transfers.
Ensure local checks are processed accurately; review and validate bank details used in wire transfers; ensure that all checks and wire transfers processed for the day are signed and authorized; keep custody of checks for release.
Monitor Citibank local accounts for incoming funds and responsible for the recording of such:
Post funds received in corresponding Customer (Donor) Accounts.
Coordinate with Health Claims Processing Unit (HCPU), Manila regarding retirees’ HI premiums received for proper coding.
Coordinate with Revenue regarding creation of open items in customer accounts, if necessary.
Advise Revenue, Donor Relations Division (DRD), TSY, and Mission concerned of funds received.
Handle queries from Missions regarding receipt of donor contributions.
Responsible for the custody, maintenance, and upkeep of the bank master data (PH10 Mission); update and changes in authorized local signatory panel.
Regularly interact/coordinate with:
Accounts Payable, company/PH10: Local payments
Missions: Payment requests and funding requirements
TSY/HQ: Treasury issues
Manila Financial Services: Accounting issues
Work closely with PCST and ERP Functional Team on technical issues in HR; act as a focal point for treasury issues.
Responsible for generating the daily bank statements for Citibank and Chinabank accounts; ensure that all processed payments have corresponding entries in the bank statements and corresponding accounting entries in PRISM (SAP)/other applicable ERP systems. Ensure adequate cash balances.
Responsible for posting of bank charges; coordinate bank reconciliations with Central Accounting Support, Manila; forward documents needed for bank reconciliation, i.e., bank statements for the month, transaction summary report, payroll summary report.
Maintain check listing to monitor outstanding checks issued (both USD and Peso).
Responsible for updating the various Excel files maintained by the unit.
Respond to queries regarding beneficiaries’ claim of non-receipt of funds; provide confirmation/copy of wire transfer; initiate investigations with relevant bank to trace funds.
Manage MTS mailbox; respond to queries/requests sent to the mailbox.
Maintain business relationship with Citibank Electronic Banking Support and Chinabank staff.
Perform other related duties as may be required by the Treasury Supervisor or HQ Treasury.


Qualifications

University degree in Finance, Management, or Accounting
Certified Public Accountant or equivalent is desirable
Minimum three years of work experience in the field of treasury or finance; experience in the banking industry is a distinct advantage
Knowledge of online banking systems and/or SAP plus generally accepted accounting principles and internal controls
Computer literacy including proficiency in MS Office applications
Good analytical and problem-solving skills
Commitment, efficiency, flexibility, self-motivation, creative thinking, and strong organizational skills
Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
Excellent written and verbal communication