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Accounting Assistant, IT Support, Brokerage Associate, Executive Assistant,

3 months ago

Manila, National Capital Region, Philippines Top1Movers Worldwide Inc. Full time

Executive Assistant / Executive Secretary

Maintain the Executive's appointment schedule by planning and scheduling business and personal meetings, conferences, and teleconferencesAssist the Executive with daily administrative tasks that includes completing reports, composing, and preparing correspondence, minutes of meeting, itineraries, and agendas, and compiling documents for meetingsWork closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilitiesIn-charge of booking travel and accommodation arrangementsPlan, organize, and help at various company meetings and eventsHandle Executive's personal mattersManage sensitive matters with a high level of confidentiality and discretion.Perform other duties that may be required from time to timeQualifications:Preferably graduate of BA Mass Communication, Political Science, International Relations, and other similar courses1-3 years of experience as an Executive AssistantExcellent written and verbal communication skillsComputer literate. Must be proficient in Microsoft office applications Organized and keen on detailsFINANCE ASSOCIATE /ACCOUNTING ASSISTANT / TAX ASSOCIATEProcess renewal of BOC, LTO and business permitsRenew our truck registrations on timeProcess BIR, DENR, and DTI accreditationEnsure that we are compliant with all the government registrationPerform other duties that may be required from time to timeQualifications:Good communication skillsKeen on detailsWith good public relation skillsPreferably with experience on government complianceTREASURY ASSOCIATE / ACCOUNTING ASSISTANTCoordinate with Liaison Officers and plan bank transactionsDisburse cash and /or deposit, and endorse to requesting partyAssigned to liquidation and journal entry of specific expenses in the systemMaintain check release monitoring, bank reconciliation, and cash position of the companyResponsible for daily cash outPerform other duties that may be required from time to timeBILLING & COLLECTION ASSOCIATE / ACCOUNTING ASSISTANTReview completeness and accuracy of job expenses Create job expense summary and profitabilityCreate job profitability per shipment billingEnsure accuracy of invoicesSend invoices to clientsUpdate Accounts Receivable Monitoring fileSend outstanding balance to clientsFollow up collectionImplement collection policy and collection efforts of the companyMonitor and track accounts receivable to ensure timely collection of outstanding paymentsContact clients/customers via phone, email, or mail to follow up on overdue paymentsInvestigate and resolve billing discrepancies or disputes raised by clients/customers.Apply payments received accurately to corresponding customer accounts in the accounting systemAnalyze trends and patterns in accounts receivable to identify potential risks or opportunities for improvement.Create billing statementsEnsure that collectibles are timely collected and deposited to the appropriate bank accountsFile collection deposit slips with the corresponding billing statement settledPerform other duties that may be required from time to timeQualifications:Preferably graduate of BS AccountancyPreferably with experience in AR, AP, treasury, internal audit, or tax compliancePreferably with previous experience related to brokerage/logistics industryKeen on detailsGood communication skillsKnowledgeable on MS applications especially excelAbility to handle pressureWillingness to learn and adapt in a dynamic work environmentIT Support and Development Specialist

• Provide first-line support to end-users for hardware, software, network, and other IT-related issues.

• Troubleshoot and resolve technical problems in a timely and efficient manner.

• Conduct regular maintenance and updates for software and hardware systems.

• Ensure data integrity and backup systems are in place and functioning correctly.

• Install and configure hardware and software components as needed.

• Ensure the security of the IT infrastructure, implementing and managing security protocols.

• Manage user accounts and permissions in accordance with company policies.

• Collaborate with third-party vendors for IT services and products.

• Modify existing software applications to improve functionality and meet changing business needs.

• Provide training and support to end-users on new systems and applications.

• Document project requirements, designs, and solutions.

• Stay current with emerging technologies and industry trends.

• Contribute to the development of IT policies and procedures.

Qualifications:

• Bachelor's degree in Computer Science, Information Technology, or a related field.

• 3+ years of experience in IT support and software development.

• Proven experience with troubleshooting and resolving technical issues.

• Strong knowledge of IT infrastructure, including networks, servers, and security.

• Experience with software development languages (e.g., Java, C#, Python) and frameworks.

• Excellent problem-solving and analytical skills.

• Strong communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Familiarity with project management methodologies.

• Knowledge of database management and query languages (e.g., SQL).

• Proficiency in using development tools and version control systems (e.g., Git).

TALENT ACQUISITION and SAFETY SPECIALIST / HR GENERALIST

Develop and update job descriptions and job specifications.Prepare recruitment materials and post jobs to appropriate job platforms etc.Source and recruit candidates by using databases, social media, etc.Collaborate with hiring managers to set qualification criteria for future employees.Screen candidates' resumes and job applications.Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule.Assess applicants' relevant knowledge, skills, soft skills, experience, and aptitudes.Act as a point of contact and build influential candidate relationships during the selection process.Promote company's reputation as "best place to work."Conduct initial phone screens to create shortlists of qualified candidates.Interview candidates in-person Track hiring metrics including time-to-hire, time-to-fill and source of hire.Maintain a database of potential candidates for future job openings.Conduct safety training and orientation for new hires and current employees.Ensure compliance with local, state, and federal safety regulations.Design and develop comprehensive training programs, including instructional materials, presentations, and interactive activities.Deliver training sessions in a variety of formats, such as in-person workshops, online webinars, and e-learning modules.Evaluate the effectiveness of training programs through assessments, surveys, and feedback sessions and make necessary adjustments to optimize learning outcomes.Provide ongoing support and guidance to employees, trainers, and managers to reinforce training concepts and promote continuous learning and development.Stay updated on industry trends and best practices in training and instructional design to enhance the quality and effectiveness of training programs.Perform other duties that may be required from time to time.Qualifications:At least 2 years of experience as HRExcellent verbal and written communication skillsA problem solver, multitasker, with good interpersonal skills, and flexible in quickly responding to situations requiring immediate action.Must have working knowledge of Occupational Health and Safety procedures and/or relative training.Good organizational skills and attention to detailStrong analytical and problem-solving skills.Supervisory and leadership skillsThorough knowledge of employment-related laws and regulations.Knowledge of and experience with varied human resource information system, is an advantage.Proficient with Microsoft Office DECLARANTResponsible for accurate tariff classification, and lodgment of shipmentsPerform accurate documentation, customs clearance, processing and timely release of Import shipments from customs custody.Represents the company in complying the required shipping documents that needs processing and documentation from outside parties.Perform other duties that may be required from time to time.Qualifications:Preferably graduate of BS Customs AdministrationAt least 1-2 years working experience forwarding/brokerage/logistics industryProficient in the use of MS Office ApplicationsGood Communication and Interpersonal SkillsOrganized and keen on details
BROKERAGE ASSOCIATE / ADMIN ASSISTANTProcess renewal of BOC, LTO, and business permitsRenew our truck registrations on timeProcess BIR, DENR, and DTI accreditationsEnsure that we are compliant with all the government regulationPerform other duties that may be required from time to timeQualifications:Preferably with previous experience related to brokerage/logistics industryGood communication skillsComputer literate and knowledgeable on MS applications
Gasman/TiremanDispense fuel and fill-up vehicles with gasoline or diesel according to company procedures and safety standardsMonitor fuel levels and maintain accurate records of fuel transactions.Inspect tires for signs of wear, damage, or puncturesRotate tires and perform tire balancing to ensure even wear and optimal performanceRepair or replace damaged tires as neededMount and dismount tires on rims using appropriate tools and equipment.Inflate tires to the recommended pressure levels and conduct pressure checks as necessary.Maintain inventory of tires and tire-related supplies, such as patches, valves, and tire sealant.Request replacement tires and supplies as needed.Adhere to safety protocols and procedures to prevent accidents and injuries during fueling and tire maintenance activities.Ensure compliance with relevant regulations and industry standards for fueling and tire maintenance operations.Perform other duties that may be required from time to time.Willing to be assigned in Bocaue, BulacanDrivers and CheckersResponsible for the safe and efficient transport of goods over long distances using a large trailer truck / containerizedResponsible for taking the truck to the mechanic when scheduled for repairsMonitor and report the condition and location of truck whenever there is a trip.Conduct a pre-trip inspection reportAssist in repairing the truck, if necessaryFind out if there is a truck ban in the area where the truck is going to pass throughKeeping the truck clean at all timesWilling to be assigned in Bocaue, Bulacan