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Records Specialist

2 months ago

Manila, National Capital Region, Philippines DITO Telecommunity Corporation Full time

Overview

Manages Document/Records management library and storage system.Oversees office and store administrative services (lease & utility management). FunctionsManages records/hardcopies safekeeping, retention, library/storage capacity including disposal to support DITO DMS (Document Management Systems) and procedures to determine current effectiveness and efficiency.Point of Contact and adept in MSS automation process and capabilities in DMS and Admin services (Lease & Utilities Management, PR, GR, RFP, DMS, etc.)Handles and resolves document end users' concerns to identify problems and issues.Ensures security and integrity of master documents.Ensures the company complies with applicable laws and regulations regarding data privacy and document management.Overall POC for DITO HQ and Regional OfficesManages record management storage facility (upkeep, available space, stacking)Prepares reports and provides analysis for the future-proofing of storage facility.Collaborate and interface with different teams in the company.Classify and categorise documents based on agreed company DMS policies.Performs other related duties as assigned. Employment StandardsBS in 4-year Business Management course/Mass CommunicationBackground on Document Management System3 years' experience in property/office management and administrative services (lease & utility management) Job Skills & QualificationsGood Excellent verbal and written communication skills.Proficient in Microsoft Office (Excel, Word, PowerPoint).Excellent organizational skills and attention to detail.Basic understanding of laws and regulations regarding document management.Good analytical skills.Excellent creative and problem-solving skills.