Administrative Assistant

2 weeks ago


Manila, National Capital Region, Philippines Viyahe Philippines, Inc. Full time

DUTIES AND RESPONSIBILITIES

Oversee the end-to-end administrative and logistics process, including procurement, inventory management, and distributionHandle communications or coordination with suppliers, non-governmental organizations (NGOs), and/or other third-party organizationsEnsure proper processing of Smart and Globe postpaid plan monthly billings, internet, utilities, insurance, and other office billingsEnsure the effective management of supplies inventory through proactive maintenance scheduling, timely repairs, equipment inventories, safekeeping of stocks, retrieval, evaluating disposal measures, purchasing replacements, budget requests, and expediting orders for material and medicine suppliesManage day-to-day general administrative duties such as but not limited to; filling, photocopying, correspondence, and maintaining administrative database recordOversee the safety and security of the working environment with updated health and safety regulations based on DOLE ComplianceDevelop and implement efficient logistics strategies to optimize resources and minimize costsCoordinating and scheduling meetings with internal and external parties, distributing meeting minutes, conferences and events, and ensuring all arrangements are handled smoothlyProvides vital support to the Accounting and Finance Department, overseeing the execution of essential tasks to liaison and/or messengers with various errands such as but not limited to local banks, BIR, SEC, and local government agencies ensuring compliance and facilitating seamless financial operationOversee personal and confidential transactions of the Gonzalez familyOversee transactions in the transportation and distribution of Coilzy prizes and other related collateralsOversee transactions.errands, events and other activities related to Monark and the Philippine Men's National Football Team (PMNFT)Contributes to team effort by accomplishing other clerical tasks as assigned from time to time

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