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Secretary to the President

3 months ago

Manila, National Capital Region, Philippines ideal institute of innovative studies inc Full time

Administrative Support

Manage the President's calendar, including scheduling meetings, appointments, and travel arrangements.Prepare and edit correspondence, communications, presentations, and other documents.Conduct research and compile data for reports and presentations.Coordinate the flow of information, ensuring timely and accurate dissemination to relevant parties.Meeting CoordinationOrganize and coordinate meetings, conferences, and other events.Prepare agendas, take minutes, and follow up on action items.CommunicationServe as the liaison between the President and other staff members, board members, stakeholders, and external contacts.Handle incoming and outgoing communications, including emails, phone calls, and mail.Draft and proofread communications on behalf of the President.Confidentiality and DiscretionHandle sensitive information with the utmost confidentiality and discretion.Maintain and organize confidential files and records.Project ManagementAssist the President in managing various projects and initiatives.Track progress and ensure timely completion of tasks and projects.Coordinate with other departments and team members to facilitate project execution.Special AssignmentsUndertake special assignments as directed by the President.Conduct research, prepare reports, and provide recommendations on various topics. Qualifications Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.Skills:Exceptional organizational and time management skills.Strong written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to multitask and prioritize effectively.High level of professionalism and attention to detail.Ability to work independently and as part of a team.Excellent interpersonal skills and the ability to build relationships with stakeholders. Working Conditions Full-time position with standard office hours. Some flexibility in hours is expected.Occasional travel may be required.Work is typically performed in an office environment.