Senior Operations Assistant

4 weeks ago

Manila, National Capital Region, Philippines Asian Development Bank Full time


Job Description

Description

–>

The Senior Operations Assistant will provide broad administrative support for implementation of various activities and initiatives under CCGE work plan, including calendar management, arrangement of business travel, coordination of information requests, logistics for events, and administrative support for technical assistance (TA) processing and administration. The incumbent will report to the designated International Staff and/or senior National Staff.

Responsibilities:

Administrative Assistance:
Manages the calendars of assigned CCGE IS supervisors and ensures the effective coordination of supervisors' schedules through efficient scheduling across offices and global time zones.Provides efficient administrative services by screening incoming calls, taking accurate messages, dealing with queries from callers and visitors, coordinating and facilitating meeting requests and routine email inquiries.Arranges all aspects of business travel for IS supervisors in accordance with ADB procedures.Ensures that all correspondence and documents for supervisors are prepared in compliance with ADB's standards,Ensures CCGE electronic filing systems and records are well maintained and updated in accordance with a framework for easy access and retrieval.Provides backup coordination support for CCGE project assignment and internal peer review, including tracking the in/out flow of documents to ensure meeting of deadlines.Performs other duties as assigned, including back-up support for other administrative staff in their absence, and extending support to the wider CCSD group as required.Supports processing, coordination and supervision of various staff consultant and resource person contracts related to CCGE's work program.Support to Technical Assistance:
Supports processing of TAs, including drafting of documents, coordinating review, documenting feedback, circulating documents to secure internal approvals, tracking of processing timeline and updating status through ADB systems such as eOperations (eOps) and Management Approval System (MAS).Supports CCGE TA portfolio implementation, including using the Consultant Management System (CMS), liaising with consultants, validating claims and drafting and formatting memos and reports.Events and Knowledge Management:
Supports delivery of virtual and physical events, including initial planning and event promotion, liaison with speakers, event management and post-event tasks such as report-writing and uploading of presentations for dissemination and public access.Coordinates event logistics and communications with the Hospitality Management Unit (Events) of the Corporate Services Department, Information Technology Department and Department of Communications and Knowledge Management (DOCK).Supports publication of various CCGE knowledge products, including coordinating peer reviews, i-thenticate checks, filing of publications request and moving the manuscript through the process to formal publication, in close coordination with DOCK and service providers.Supports dissemination of CCGE knowledge and communications on internal and external digital platforms, as required.Performs other tasks as assigned and reflected in the incumbent's workplan.Qualifications:

Relevant Experience & Requirements:
Bachelor's degree in international development, social sciences or other relevant fields.At least 5 years of relevant professional experience.Excellent written and verbal communication skills in English.Good IT skills, and generally familiar with IT systems especially those used by ADB(e.g. Sharepoint, Outlook, Powerpoint, Excel)Experience with digital communications platforms and social media.Excellent organizational skills.Ideally with previous exposure to Gender and Development issues.Please refer to the link for ADB Competency Framework for AS5Source:

Recommend your friend

–>


To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.

  • Senior Operations Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Asian Development Bank (ADB) Full time

    Job Title: Senior Operations Assistant Company: Asian Development Bank (ADB) Location: Manila, Philippines Job Type: Full-time Duration: Fixed-term appointment with option to renew About Us: The Asian Development Bank (ADB) is a multilateral development finance institution that aims to promote economic growth and reduce poverty in Asia and the Pacific. We...

  • Senior Operations Assistant

    1 month ago

    Manila, National Capital Region, Philippines Asian Development Bank Full time

    Job DescriptionDescription –>The Senior Operations Assistant will provide administrative support to the Digital Technology for Development Division (CCDT) by supporting policy and strategy related work, processing, and implementation of technical assistance, and coordinating matters relating to the unit's knowledge events and outputs. The incumbent will...

  • Operations Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines ADB - Asian Development Bank Full time

    Join Our Mission to Foster Prosperity in AsiaAre you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB).At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable...

  • Senior Security Operations Analyst

    3 days ago

    Manila, National Capital Region, Philippines THOMSON REUTERS CORP PTE LTD - PHILIPPINE BRANCH Full time

    Senior Security Operations Analyst, The Information Security and Risk ManagementThe Information Security and Risk Management (ISRM) organization is seeking a Senior Security Operations Analyst to join our growing Security Operations team. The candidate will join a team responsible for managing cyber security alerts, events, and incidents as well as...

  • Operations Manager

    3 weeks ago

    Manila, National Capital Region, Philippines IQVIA SOLUTIONS OPERATIONS CENTER PHILIPPINES, INC. Full time

    Job Profile Summary: The Manager, Site Solutions is responsible for providing management guidance to the Site Solutions Team. The Manager, Site Solutions functions as a subject matter expert for Site Solutions team members. This position is responsible for coordination with peers and subordinates for the overall resourcing of studies. Manages the internal...

  • Operations Assistant

    2 months ago

    Manila, National Capital Region, Philippines SMX Convention Center Full time

    The role of the Operations Assistant in SMX Convention Center is a critical administrative and clerical position dedicated to upholding the standards of excellence in sales culture, customer service, expense management, and financial success. This position primarily focuses on ensuring the timely and comprehensive completion of reports within the Operations...

  • Operations Assistant

    1 week ago

    Manila, National Capital Region, Philippines International Labour Organization Full time

    Operations Assistant Operations Assistant The International Labour Organization (ILO) is seeking a highly skilled and experienced Operations Assistant to join its team in Manila. As an Operations Assistant, you will provide administrative and operational support to the ILO Country Office for the Philippines, ensuring the smooth and efficient functioning...

  • senior accounting assistant

    3 weeks ago

    Manila, National Capital Region, Philippines NYNE BEAUTY INC. Full time

    The primary job responsibility of Senior Accounting Assistant is to handle account receivables or account payables. Also give support to an organization's accounting unit with principles that operate effectively and precisely. DUTIES AND RESPONSIBILITIESReceivables:Customer Master MaintenanceEnsure that all invoices are properly recorded and on timeDaily...

  • Operations Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines International Veterinary & Agrochemical Inc. Full time

    JOB OBJECTIVE: Assist in carrying out all operations-related activities on supply chain management, which includes importation, purchasing of local items and materials, and customer relationship management, towards ensuring that customer expectations and services are met. Qualifications:Candidate must possess at least a Bachelor's Degree in Operations...

  • assistant operations manager

    4 weeks ago

    Manila, National Capital Region, Philippines PBOX Construction Inc. Full time

    About the rolePBOX Construction Inc. is looking for an exceptional Assistant Operations Manager to join our team in Marikina City, Metro Manila. This is a full-time role that will play a key part in overseeing the day-to-day operations of our construction projects. As Assistant Operations Manager, you will work closely with the Operations Manager to ensure...

  • Senior Strategy and Policy Assistant

    1 month ago

    Manila, National Capital Region, Philippines ADB - Asian Development Bank Full time

    Join Our Mission to Foster Prosperity in Asia Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB).At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable...

  • Senior Offset Printing Operator

    3 weeks ago

    Manila, National Capital Region, Philippines Sweet Dynamics Corporation Full time

    Sweet Dynamics Corporation is currently looking for a SENIOR OFFSET PRINTING OPERATOR .Candidate must possess at least a high school diploma- Experience setting up, adjusting, and operating offset printing machines (Heidelberg, GTO, Komori)Summary of role requirements:Flexible hours available2-3 years of relevant work experience required for this roleWorking...

  • Operations Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Universal Robina Corporation Full time

    Operations Assistant Job Description Operations Assistant Join Universal Robina Corporation as an Operations Assistant and experience the best of yourself in a dynamic and innovative environment. About the Role The Operations Assistant plays a crucial role in ensuring compliant and organized document control, aligned with existing and implemented...

  • Senior Financial Assistant

    2 months ago

    Manila, National Capital Region, Philippines World Bank Office Manila Full time

    Senior Financial Assistant Job #: req28616 Organization: World Bank Sector: Finance & Accounting Grade: GD Term Duration: 4 years 0 months Recruitment Type: Local Recruitment Location: Manila,Philippines Required Language(s): English Preferred Language(s): Closing Date: 8/15/2024 (MM/DD/YYYY) at 11:59pm UTC Description Do you want to build a career...

  • Crew Operations Assistant

    3 weeks ago

    Manila, National Capital Region, Philippines Höegh Autoliners Regional Operating Headquarter Full time

    Höegh Autoliners is a people-driven company with the belief that businesses should not only be forming lasting services but also lasting careers. We want to work with people who are incredibly team-oriented, jump head-first into a challenge, and always maintain a high-bar for excellence. If that sounds like the type of team you want to join, we can't wait...

  • Cash Operations Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Land Bank of the Philippines - Government Full time

    Cash Operations Assistant in NCR We are seeking a highly skilled and detail-oriented Cash Operations Assistant to join our team in NCR. As a key member of our operations team, you will play a critical role in ensuring the smooth functioning of our cash management processes. Key Responsibilities: Process and reconcile...

  • Project Cost Engineer

    2 months ago

    Manila, National Capital Region, Philippines Shell Business Operations - Manila Full time

    Where you fit inThe new SEAM organization integrates Safety, Environment & Asset Management activities, with a broad geographical footprint, that will support Shell's business & assets around the world.The vision of SEAM is to provide capability across the spectrum of Safety, Environment and Asset Management with:shaping the future ways of working through...

  • General Operations Assistant

    1 month ago

    Manila, National Capital Region, Philippines Iconic Beauty & Wellness Solutions Inc. Full time

    Responsible for providing administrative support to the operations managerAssisting with day-to-day operations and operational issues including coordination with various departments to ensure smooth operations Assist with the implementation of new policies and procedures to improve operation Develop and implement operational strategies to improve efficiency...

  • Assistant Operations Manager

    4 days ago

    Manila, National Capital Region, Philippines GeBBS Healthcare Solutions (Philippines), Inc. DUP2 Full time

    GeBBS Healthcare Solutions is URGENTLY hiring Assistant Operations Managers. Successful hires can start ASAP. For interested applicants and referrals, you may either visit one of our offices from Mondays to Fridays between 7 PM to 11 PM or send your updated resumes to: adrian.castellano(at – For our Ortigas site(at – For our Eastwood...

  • Operations Admin Assistant

    4 days ago

    Manila, National Capital Region, Philippines JMA JEWELRY CENTER INC Full time

    JMA Jewelry has become a staple name in the Philippine jewelry industry, having crafted exquisitely-designed concepts that have sparkled countless engagements, weddings, and everyday occasions. We make fine jewelry exquisitely designed and meticulously handcrafted to sparkling perfection.We're looking to grow our team alongside people who care about our...