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Warehouse Admin Assistant

2 months ago

San Fernando, Central Luzon, Philippines Asian Sourcing Link Phils., Inc. Full time
Job description

The Warehouse Admin Assistant plays a critical role in bridging warehouse operations and administrative functions. This position involves managing a variety of tasks, including working with barcodes, shipmarks, and hangtags, as well as filing and organizing product-related documents. The Warehouse Admin Assistant ensures accurate record-keeping, effective communication, and smooth processing of shipments and inventory.

Key Responsibilities:

Administrative Support:

Handle incoming and outgoing communications related to warehouse operations, including emails, phone calls, and internal messaging.Prepare and process shipping documentation, invoices, and packing lists.Maintain accurate records of all shipments, receipts, and inventory levels.Barcode, Shipmarks, and Hangtags Management:Work with barcodes, shipmarks, and hangtags to ensure products are correctly labeled and identifiable.Assist in the application and verification of these identifiers on products, ensuring accuracy and compliance with company standards.Coordinate with warehouse staff to resolve any discrepancies related to product labeling.Inventory Management:Update and manage inventory databases to reflect real-time stock levels.Assist in the coordination and scheduling of inventory audits and cycle counts.Collaborate with warehouse staff to ensure accurate stock counts and timely replenishment of supplies.Documentation and Filing:Organize and file product-related documents, including shipping manifests, purchase orders, leaflets, and inventory reports.Ensure all documentation is accurate, up-to-date, and readily accessible for reference.Maintain a systematic filing system for easy retrieval of records.Shipping and Receiving Coordination:Coordinate the scheduling of shipments with carriers and warehouse staff.Verify that all outgoing shipments are correctly labeled, documented, and dispatched on time.Assist in resolving any discrepancies or issues related to shipments.Support for Warehouse Operations:Provide clerical support to warehouse management, including data entry and report generation.Assist in the preparation of warehouse-related reports and presentations.Ensure that office supplies and materials required for warehouse operations are adequately stocked and ordered as needed.Qualifications:High school diploma or equivalent; associate's degree or relevant certification preferred.2-3 years of related work experience in a warehouse or office environment.Proficiency in office software, such as Microsoft Office Suite (Word, Excel, Outlook).Familiarity with inventory management systems, barcoding, and shipping software.Strong organizational skills and attention to detail.Effective communication skills, both written and verbal.Skills:Data entry and record-keepingTime managementProblem-solvingCommunication and teamworkBasic understanding of warehouse operationsFamiliarity with barcoding, shipmarks, and hangtags Our organization is dedicated to fostering a workplace environment that .fbv;s diversity and inclusion. We actively seek to attract, recruit, and nurture talent from a broad spectrum of backgrounds, each contributing unique perspectives, ideas, and experiences.
Our goal is to cultivate a productive and inclusive atmosphere that represents various cultures and groups, where everyone is given an equal opportunity to thrive.
Your needs and preferences are important to us, and we are committed to ensuring an equitable and accessible recruitment process. If you feel you need any reasonable adjustments to be made in order to apply for a vacancy at Link, please contact us at -